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  • Job reference: RMS0122882

Business Cost Administrator

  • Sector: Engineering
  • Location: Aberdeen
  • Job type: Contract
  • Date posted: 06/03/2013
  • Time left:
    d h m s
    (13/03/13)
This vacancy has now expired.
The Company:
Our Client is one of the world's largest Oil and Gas companies. Their operations cover the entire energy chain, including oil exploration and production to trading, shipping and refining and marketing of petroleum products, as well as chemicals. Our Client has operations in over 130 countries and has more than 95,000 employees worldwide.

The Role:
• Responsible for ensuring that consistent and standard procedures and processes are being implemented, in particular with regard to commitment control.
• Ensuring that all contractual and commercial terms are sufficiently documented as appropriate to the Commitment Document; appropriately authorised as per the DEA; contract compliance checks and routing of invoices for timely payment.
• Commitment documentation is properly completed, authorised and coded in accordance with Company procedures.
• SOX controls associated with all process and procedures are strictly adhered to and compliant.
• Performing reconciliation of cost control data regularly and following up differences.
• Assist with the creation of Commitment documents related to the provision of Services in SAP and ensuring that they are properly completed and authorised in accordance with the Company Procedures including: Compliance to the DEA, Highlight Budget availability checks to the appropriate Cost Analyst and Maintaining the Audit Files of all Release Orders and Service Orders with quotes and bid waivers as appropriate.
• Assist in the monitoring of commitments and highlight where amendments require to be raised in line with expenditure to be incurred within area of responsibility.
• On request produce SAP reports on commitments & Cost Control sheets.
• Preparation of cost reporting and analysis, budgeting and forecasting when directed to do so by Cost Controllers
• Prepare the Value of Work month end process within area of responsibility & generate monthly accruals.
• Assist with the invoice processing via E-Invoicing of all invoices related to their Purchasing groups.
• Carry out 2nd verification stage of the e-invoicing process.
• Perform Contract Compliance checks on invoices as required.
• Liaise with Financial & Technical approvers to ensure invoices are posted and paid on time.
• Highlight any anomalies to the Senior Administrator.
• Highlight to Senior Cost Administrator when Contract Amendments are required.
• Assist in the provision of ad hoc services such as preparation of back up documents for insurance claim dossiers, provision of back up information for auditors etc.
• Provide general administration support for Cost Control function.
• Ensure all SOX controls within area of responsibility are adhered to.

Essential Skills / Qualifications:
• HND or equivalent in finance related discipline required.
• Appropriate experience in cost control administration, preferable in the oil industry.
• In-depth knowledge of SAP and other databases/computer packages required for this function.
• In depth knowledge of Company Management Procedures (CMS): Delegation of Authority, TFE Group Specific Assistance, Manpower Control, Mobilisation and Recruitment, AFE, Contract Administration.
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