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  • Job reference: RMS0130730

Business Office Manager

  • Sector: Engineering
  • Location: Saudi Arabia
  • Job type: Contract
  • Date posted: 29/08/2013
This vacancy has now expired.
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The Company:
Our client is a Multinational Chemical company which will construct, own and operate a world-scale integrated chemicals complex in Saudi Arabia. Once completed, the complex will represent the largest petrochemical facility ever built in a single phase. Our client will establish a world-scale manufacturing footprint that delivers a full range of value-added, performance products destined for the emerging markets of Asia Pacific, the Middle East, Eastern Europe and Africa.

The Role:
Serve as an executive manager for the function and act as an assistant to the function’s VP, providing and coordinating administrative and planning activities, department cost control, assets management and reporting services as required.

1. Lead the department’s business staff and control/coordinate business-related activities.
2. Conduct administrative-related matters for the function, as determined by the VP.
3. Act as the first point of contact between departments’ managers and the VP.
4. Attend and transcript minutes of meetings, which the VP chairs.
5. Ensure efficient day-to-day operations within the department and conduct periodic review of office procedures as necessary.
6. Provide high level support through inter-department coordination.
7. Monitor and control business activities within the function to ensure that business practices are in line with the established procedures.
8. Ensure that the function’s reporting and budgeting requirements are maintained and smooth flow of incoming and outgoing documents is observed.
9. Interact with the VP, department managers, and division heads to maintain proper coordination.
10. Coordinate and supervise development and preparation of department’s operating plan, accountability reports, and business plans.
11. Coordinate overall function’s manpower planning /recruitment and participate in internal audit and implement audit recommendations.
12. Develop procedures and techniques for planning, business-related, and administrative activities within the function.
13. Provide work directions to assigned professional and clerical staff.
14. Coordinate the development, preparation and analysis of plans, reports, strategies, and other major documents as required.
15. Analyze operating performance, conduct special studies to establish and achieve objectives.
16. Ensure that the function complies with client’s policies and procedures and departments have the resources to implement their plans and conduct their operations.
17. Perform other duties as assigned by the VP.

Managerial Duties:

1. Manage and oversee the day-to-day work performed by division staff.
2. Ensure all tasks and activities are performed in accordance with client’s policies and procedures.
3. Assess the level of skills of employees and identify the need for development programs.
4. Motivate, coach, develop and support respective employees.

Essential Skills / Qualifications:
• Bachelor’s Degree in Industrial Engineering, Economies, Business Administration, Finance, or closely related field.

Desirable Skills / Qualifications:
• Communication Skills
• Analytical Skills
• Strategic Planning
• Project management skills
• Innovative approach
• Mentoring & Coaching
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