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  • Job reference: RMS0121750


  • Sector: Oil & Gas
  • Location: Aberdeen
  • Job type: Contract
  • Date posted: 06/02/2013
  • Time left:
    d h m s
This vacancy has now expired.
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The Company:
Global energy service company with £5bn sales, employing more than 29,000 people worldwide and operating in 50 countries.

The Role:
Basic Purpose of Job:
• Process purchase requirements to ensure compliance with procurement policy in terms of vendor selection, approval level etc., thus supporting the implementation of procurement and relevant sourcing strategies.

Main Duties:
• 1.Support compliance with procurement policy and strategy in assigned business units / functions
• 2.Ensure compliance with the operational procurement process particularly vendor selection, approval rules, quantities, prices, etc., and adherence to the negotiated terms found in TAQA commercial contracts
• 3.Support the implementation of relevant sourcing strategies
• 4.Process purchase requirements efficiently and in a timely manner, thus ensuring availability of goods and services
• 5.Ensure efficient complaints management (returns, claims) in cooperation with Finance, Legal, Strategic Sourcing and internal customers
• 6.Maintain working relationships with internal customers, providing high quality customer service
• 7.Support the Strategic Sourcing team with relevant market and internal customer information acquired as part of the sourcing process
• 8.Prepare relevant documentation for procurement reports
• 9.Establish and maintain working relationships with relevant TAQA departments e.g. inventory management, finance and quality assurance
• 10.Conduct all activities in accordance with TAQA policies, procedures and business ethics
• 11.Provide input for screening and selecting of vendors for the sourcing of materials and services
• Prepare RFQ's, obtain quotes & process in line with TAQA Supply Chain Policy
• Create and issue Purchase Orders (repairs, chemicals, materials) in line with TAQA Supply Chain Policy
• Support Engineering, Drilling and Subsea in placing of Purchase Orders, ensuring Purchase Orders, receipts and invoice queries are all dealt with in timely manner
• Create and issue service call of Purchase Orders following service order templates and guidelines, in liaison with Team Lead and Contract Owner
• Liaise with Material Hub Focal Point to resolve any technical / purchasing issues
• Managing invoice blocks in system, ensuring required back up and approvals are in place, co-ordinate returns or credit notes, liaising with Hub Focal Point and finance if necessary
• Ensure Vendor receipt of issued Purchase Orders
• Monitoring of Purchase Requisitions to ensure catalogues / item masters are being fully utilised, assisting business in this process
• Ensure close out of Purchase Orders in purchasing system
• Liaise with Team Lead in order to set up catalogues where applicable
• Liaison across the business to ensure timely placement of Purchase Orders, prioritisation of orders ensuring urgent requirements are met
• Ensure Purchasing process follows fully auditable trail, attaching all relevant documentation / correspondence to purchasing records in system
• Monitor supply signals cooperating with the internal customer by expediting vendor confirmations and deliveries, managing requirement changes, and managing any eventual inability of a vendor to meet requirements
• Monitoring and resolving invoice queries
• Issuing of New Supplier Information Pack, expediting return with required documentation and ensuring timely set up in conjunction with Vendor File Maintenance
• Maintain local data based on frame contracts from the strategic sourcing team
• Generate and complete reporting as appropriate, such as performance and customer satisfaction reports, on an ongoing basis, coordinating with management

Essential Skills / Qualifications:
• Building relationships with business stakeholders
• Engaging business stakeholders to achieve buy-in for sourcing strategies, processes and policies
• Achievement of cost reduction targets
• Achievement of transaction performance targets
• Ensuring business units within responsibility are supplied with goods and services to maintain operations in a timely manner
• Commercial education to BTEC level
• CIPS student or recently qualified
• Minimum three years relevant experience in a similar company
• Relevant Oil and Gas Industry
• Financial Analysis
• Contract Management
• Controls, Regulatory and HSE
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