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  • Job reference: RMS0100275

Commercial & Legal Administration Assistant

  • Sector: Engineering
  • Location: Perth
  • Job type: Permanent
  • Date posted: 16/09/2011
This vacancy has now been filled.

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The Company:
Our Client is an International Company involved in the supply of Energy globally. Their Operations cover Exploration, Production and Downstream and at present they have projects in over 25 Countries worldwide.

In Australia they are involved in one of the largest LNG Projects, including both Gas and Condensate which is currently in FEED (Front End Engineering Design) Stage.

The Role:
•Assist and coordinate the development (includes typing, formatting, scanning, copying) of all Legal and Commercial department documentation, eg meeting information, procedures.
•Manage the diaries for the senior Commercial & Legal team members.
•Prepare weekly, monthly and Corporate Services reports.
•Take meeting minutes and information as required.
•Establish and maintain filing systems for commercial team.
•Co-ordinate correspondence and appropriate approvals for various legal/commercial documentation.
•Assist the Commercial and Legal teams in the smooth operations of the office activities.
•Develop and maintain an online and hard copy data storage facility to house executed, legally required and security documents.
•Maintain general office administration such as expense claims, timesheets, invoices and stationary requirements.
•Develop and maintain accurate User Manuals for key administration procedures and processes for the Legal & Commercial teams.
•Assist the Travel department making staff travel arrangements as required from time to time and complete all necessary documentation to support the requests.
•Arrange any external requirements as requested. Includes liaising with representative bodies
•Develop and maintain strong teamwork within the Legal & Commercial Team.
•Participate and support procedural and new developments by teamwork with other administrative staff and department PAs.

Essential Skills / Qualifications:
•Microsoft office skills, particularly in WORD & EXCEL.
•Strong office administration skills and records management.
•Strong Organisation skills.
•Strong team working and sound communication skills.
•Enthusastic & ability to multii-task.

Desirable Skills / Qualifications:
•SAP R/3 experience
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