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  • Job reference: RMS0172698

Competency & HR Administrator

  • Sector: Commercial
  • Location: North East England
  • Job type: Contract
  • Date posted: 31/10/2016
  • Duration: 13 months
  • Time left:
    d h m s
    (21/11/16)
This vacancy has now expired.

The Company:
Our client provides premier quality Operations, Management and Maintenance solutions. Developed in the 1990s, our client is a world class OM&M service provider. Offering exciting and challenging positions with a strong focus on teamwork. Our client believes that people are a key asset to the business and provide excellent training and support to workers.

The Role:
Recruitment

* In line with the recruitment ISO complete recruitment administration for assigned vacancies.
* Use the online vacancy filler system to support the completion of required actions.
* Liaise with agencies including terms agreement; placing of vacancies; candidate feedback.
* Work with HR & line managers to develop job descriptions, person specifications and adverts.
* Work with HR & line managers to develop selection materials.
* Co-ordinate external and internal advertising campaigns.
* Co-ordinate CV/application review process including CV review & candidate feedback.
* Organise interviews/selection days: - including room bookings & interview pack preparation.
* Preparation of contracts.
* Maintain recruitment administration process: post interview document collation & archiving.
* Completing new starter requirements for assigned sites: references, pre-placement medicals.
* Ensure payroll remain updated.

Inductions

* Complete new employee/promotion announcements for assigned sites.
* Develop induction programmes for new employees for assigned sites. Ensure these are returned.
* Set up ICT requirements for new users for assigned sites.
* Issue & ensure compliance with end of probationary review dates & documents for assigned sites.
* Ensure payroll remain updated.

Competence
* Work with the Group Compliance Manager on assigned corporate activities to include updating of documents, site visits to gain understanding of competence actions.

Training Administration
* Keep training database (Alcumus) up to date & maintained.
* Issue & collate training evaluation forms & update on the training database (Alcumus).
* Co-ordinate training evaluation process.

General duties
* Provide a general HR administration support service.
* Maintain social media
* Attend careers and education fairs.
* Maintain filing & personnel files for all sites.
* Portray the position of Competency & HR Administrator in a positive and professional manner.

You:
* Understand how own tasks relate to the wider framework.
* Develop and use clear criteria for guiding decisions (e.g. resources, constraints, organisational values).
* Actively seek ways of improving current methods, systems, processes and structures.
* Take action to ensure consistent application of procedures/systems.
* Stick with a problem until it is resolved.
* Carefully prepare and check details for key events, presentations, etc.
* Consider in advance the impact of actions on others and adjust actions in order to influence.
* Identify the different needs of key people and adjust strategies to influence them.

Essential Skills / Qualifications:
* Minimum of GCSE/'O' level standard in Maths & English grade A-C.
* Practical experience in a busy HR Department.
* Recruitment Administration including obtaining references, updating logs, placing of adverts.
* Filing, updating and maintaining files, general administration tasks.
* Working to targets &/or quality standards to ensure accuracy.
* Microsoft Office: Ability to create and edit Word, Excel and Powerpoint documents to appropriate standard.
* Ability to use Microsoft Outlook for emails and calendar entries/invites.
* Input and maintenance of data & documents onto data management system.

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