Accessibility Links
  • Job reference: RMS0104269

Contract Administrator

  • Sector: Oil & Gas
  • Location: St. John's
  • Job type: Contract
  • Date posted: 20/12/2011
  • Time left:
    d h m s
    (20/01/12)
This vacancy has now expired.
Send jobs like this to my email    What's this?
The Company:
Our client, a major owner/operating company, seeks expertise for offshore mega-projects in Canada.

This opportunity is open to Canadian Citizens and Permanent Residents only. First consideration will be given to residents of Newfoundland & Labrador.

The Role:
The Contracts Administrator has the responsibility to execute contract administration processes and coordinate interfaces post-contract award for the project.

As a Procurement professional, the Contract Administrator shall 1) ensure process integrity, 2) provide commercial experience and insight, 3) leverage Procurement spend and supply chain expertise, and 4) efficiently provide contracting and procurement expertise

Responsibilities and duties include:

1. Gain alignment with the Project Management Team on project contract administration needs, objectives and requirements
• Ensure compliance with contract administration plan
• Ensure roles and responsibilities are communicated and understood

2. Ensure Contractor's contract administration and subcontracting procedures and processes meet contract requirements
• Review / comment on procurement procedures / processes deliverables to assure compliance with Company's requirements.

3. Ensure communications between Company project team and Contractor are consistent with contract terms and conditions
• Coordinate contractual communications
• Coordinate any notices associated with the contract

4. Develop and execute administrative processes that advance the project’s procedures, goals and objectives
• Monitor the approval process and verify compliance with invoicing and payment process
• Coordinate the change control process, including amendment change orders and other contract changes
• Support the resolution of Contractor change notices and claims
• Coordinate the issue of any suspension, cancellation, and / or termination notices in line with contract terms
• Coordinate the preparation and issue of milestone completion notices, turnover notices and acceptance notice(s) in accordance with the contract and approval process / procedures
• Support PMT in development and administration of performance incentive plan

5. Communicate with project team on project contract administration and subcontracting activities, progress, and issues
• Maintain close liaison with appropriate project team members (e.g., Engineering, Subcontracting, Construction QA) during execution
• Advise project team of contract administration and subcontracting issues, and steps being taken to mitigate consequences
• Participate in project team's weekly / monthly meeting with Contractor
• Capture and communicate contract administration and subcontracting lessons learned for the project

6. Maintain communication with Upstream Project Procurement subject matter experts, contribute to functional excellence, and network
• Stay apprised of company and procurement policies and procedures
• Coordinate contract administration activity reviews by and submit CA activity reports to Procurement Management.

7. Manage Contract Close-Out Activity
• Establish a close-out agreement with Contractor (settlement of any outstanding items)
• Verify and agree on final invoice, including release of retention, if any
• List and agree on contract's surviving obligations
• Resolve all contracting-related claims
• Ensure orderly turnover of project (with regards to contracting) to the operating organization

Essential Skills / Qualifications:
• Five (5) years of contract administration experience
• Ten (10) years of major project experience.
• Experience in construction, maintenance, drilling, or Production Services contracting
• Strong analytical, negotiation, and communication skills
• BA/BS preferred
• Oil and gas experience would be very beneficial but not required
Similar jobs
Scott Thorburn
Procurement Assistant Location Billingham, County Durham Duration 6 - 12 months The Role: As a member of the Procurement team you will be...
Simone Bache
Senior Contracts Engineer Location Perth, Western Australia Duration 12+ months The Role: Senior Contracts Engineer required to work within...
Joanna Milne
Contracts Specialist Location Aberdeen Duration 12 months The Role: Responsible for ensuring that appropriate...

Back to Top

By clicking "Save" you consent to
receiving matching jobs based on the
job/page you are viewing by email from
Fircroft, as detailed in our privacy policy
Fircroft would like to keep you up to date with our current vacancies and latest company updates via email. Occasionally Fircrofts marketing may contain 3rd party or affiliate information, however we will not share your personal data with any 3rd parties without your consent. From time to time, we might contact you to get your views on the service you have received. To help you get the best out of Fircroft, we may personalise them based on your location and how you use fircroft.com
Fircroft would like to keep you up to date with the latest company updates and vacancies via SMS / Text messages
Your consent options above means that Fircroft cannot contact you about any new or alternative career vacancies. If you want Fircroft to only contact you about the role(s) you have applied for please continue, however if you would like to be considered for other positions please allow us to contact you by changing one or more of the above consent.