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  • Job reference: RMS0110846

Contract Administrator

  • Sector: Oil & Gas
  • Location: St. John's
  • Job type: Contract
  • Date posted: 31/05/2012
This vacancy has now been filled.

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The Company:
Our client, a major owner/operating company, seeks expertise for offshore mega-projects in Canada.

This opportunity is open to Canadian Citizens and Permanent Residents only. First consideration will be given to residents of Newfoundland & Labrador.

The Role:
The Contracts Administrator has the responsibility to execute contract administration processes and coordinate interfaces post-contract award for the project.

As a Procurement professional, the Contract Administrator shall ensure process integrity, provide commercial experience and insight, leverage Procurement spend and supply chain expertise, and efficiently provide contracting and procurement expertise.

• Gain alignment with the Project Management Team on project contract administration needs, objectives and requirements
• Ensure compliance with contract administration plan
• Ensure roles and responsibilities are communicated and understood
• Ensure Contractor's contract administration and subcontracting procedures and processes meet contract requirements
• Review / comment on procurement procedures / processes deliverables to assure compliance with Company's requirements
• Ensure communications between Company project team and Contractor are consistent with contract terms and conditions
• Coordinate contractual communications
• Coordinate any notices associated with the contract
• Develop and execute administrative processes that advance the project’s procedures, goals and objectives
• Monitor the approval process and verify compliance with invoicing and payment process
• Coordinate the change control process, including amendment change orders and other contract changes
• Support the resolution of Contractor change notices and claims
• Coordinate the issue of any suspension, cancellation, and / or termination notices in line with contract terms
• Coordinate the preparation and issue of milestone completion notices, turnover notices and acceptance notice(s) in accordance with the contract and approval process / procedures
• Support PMT in development and administration of performance incentive plan
• Communicate with project team on project contract administration and subcontracting activities, progress, and issues
• Maintain close liaison with appropriate project team members (e.g., Engineering, Subcontracting, Construction QA) during execution
• Advise project team of contract administration and subcontracting issues, and steps being taken to mitigate consequences
• Participate in project team's weekly / monthly meeting with Contractor
• Capture and communicate contract administration and subcontracting lessons learned for the project
• Maintain communication with Upstream Project Procurement subject matter experts, contribute to functional excellence, and network
• Stay apprised of company and procurement policies and procedures
• Coordinate contract administration activity reviews by and submit CA activity reports to Procurement Management
• Manage Contract Close-Out Activity
• Establish a close-out agreement with Contractor (settlement of any outstanding items)
• Verify and agree on final invoice, including release of retention, if any list and agree on contract's surviving obligations
• Resolve all contracting-related claims
• Ensure orderly turnover of project (with regards to contracting) to the operating organization

Essential Skills / Qualifications:
• Five (5) years of contract administration experience
• Ten (10) years of major project experience
• Experience in construction, maintenance, drilling, or production services contracting
• Strong analytical, negotiation, and communication skills
• BA/BS preferred
• Oil and gas experience would be very beneficial but not required
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