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  • Job reference: RMS0139524

Contract Administrator

  • Sector: Oil & Gas
  • Location: Indonesia
  • Job type: Contract
  • Date posted: 18/03/2014
  • Time left:
    d h m s
    (09/04/14)
This vacancy has now expired.
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The Company:
Oil and Gas company in Indonesia

The Role:
To carry out the day to day administration of the contractual and related matters on Contracts,to ensure contractor compliance with the terms and conditions of the contract and to oversee and assist Project Teams in the management of contract execution.

Main Accountabilities and Responsibilities:

• Assist Project I Site Teams in the management of Contracts in compliance with procedures and guidelines.
• Ensure Contractor compliance with Contract Terms and Conditions, Scope of Work, Deliverables and Schedule.
• Provide general contractual I commercial advice for the Project Managers and project team members.
• Provide necessary assistance in contractual negotiation and dispute resolution. Liaise with Procurement and I or Legal Department with reference to significant Contractual I Commercial issues.
• Liaise with Project Teams to anticipate changes and together with Cost and Planning provide Senior Management with advance notice of potential Trends.
• Support development of Scope of Work.
• Administer and maintain records of all correspondence, meetings, actions and decisions relating to the contract.
• Lead internal kick off meeting with company personnel to review contract terms and conditions,the change order process and claims avoidance.
• When applicable, attend the Handover meeting with C&P and verify the completeness of Contract documents.
• Coordinate and maintain register of contractual and commercial issues.
• Prepare correspondence to the Contractors on routine contractual I commercial matters, for signature by the Contract holder or the Company Representative. Review correspondence from Contractors and monitor and expedite response times by Company.
• Attend meetings with Contractors at which contractual I commercial matters may be discussed. Review contractor's or (in absence prepare own) minutes of all such meetings prior to verification by the Company.
• Ensure all required guarantees, insurance and tax certificates have been received from the Contractor and forwarded to Company Legal, Insurance and Tax departments for verification.
• Coordinate and prepare site instructions and VO instructions under the guidance of the Project Manager.
• Review draft sub-contract enquiries, bid evaluations and draft sub-contracts, as prepared by Contractors and obtain appropriate Company approvals I comments if required.
• Ensure compliance with ERP and EDMS procedures and processes. Certify in the ERP
system the actual quantity of goods/services received by Company.
• Assist and support the processing of Payment Certificates Requests/Invoices from Contractors liaising with the appropriate Project Team members on completion status and obtaining Project Manager's signature.
• Coordinate the administration of any back charges, concession notices or claims, participate in the evaluation, negotiation and settlement as directed by Project Managers.
• Coordinate the settlement of the final account and processing of the Completion
Certificate and preparation of the Close-out Report for CH signature.
• Assist and support contract compliance review and audit activities and ensure implementation of audit report recommendations by the teams involved.
• Provide feedback on lessons learnt from Contract Administration activities.

Essential Skills / Qualifications:
• Bachelor Degree in Quantity Surveying or Engineering Discipline.
• Minimum of 5 years' experience of which a minimum of 3 years as a Contract Engineer involved in the preparation,negotiation and administration of a broad range of complex technical contracts/purchases with the attendant knowledge and experience of commercial, insurance and legal issues is essential.
• Experience in working directly/indirectly with an Oil and Gas company

Desirable Skills / Qualifications:
• Bachelor Degree in Quantity Surveying or Engineering Discipline.
• Minimum of 5 years' experience of which a minimum of 3 years as a Contract Engineer involved in the preparation,negotiation and administration of a broad range of complex technical contracts/purchases with the attendant knowledge and experience of commercial, insurance and legal issues is essential.
• Experience in working directly/indirectly with an Oil and Gas company
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