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  • Job reference: RMS0118824

Contract and Procurement Coordinator

  • Sector: Oil & Gas
  • Location: Ho Chi Minh City
  • Job type: Contract
  • Date posted: 22/11/2012
This vacancy has now been filled.

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The Role:
Main Duties
• Act as focal point in the pre-qualification process or market enquiries
• Receive and plan the material service requests (MSRs)
• Define, in accordance with his/her Supervision, the appropriate strategy in order to meet the Procurement Plan requirements and ensure the selection of suitable Bidders based on the MSR’s value and strategic importance
• Prepare the contract strategy for Contract & Procurement Manager approval (and PV if and when required)
• Modify the contractual standard based on complexity and strategic importance of the service/material
• Submit to bidders the tender documents and act as a focal point for receipt of their queries and, ultimately, of the proposals
• Act as focal point during the tender exercise between the requesting unit and the bidders
• Organize the opening committees for technical and commercial bid openings
• Ensure that the requesting unit provides an adequate technical evaluation of the proposals, if and when applicable
• Provide the economic evaluation of the bids
• Provide the recommendation for contract award with adequate memo (and PV when applicable)
• Ensure the integration of the procurement activity with those of the procurement department
• Ensure correct distribution of contracts to contractor and internal functions (Finance and requesting unit)
• Ensure proper archiving and storage of all tender and contractual documentation

Essential Skills / Qualifications:
• Fluent written and spoken English
• Bachelor diploma or post diploma with technical specialization or higher
• Work experience: minimum 5 years in related procurement activity, preferably in the Oil and Gas business.

Desirable Skills / Qualifications:
Strong communication and interpersonal skills;
Capability to work in team and also to have a good level of work autonomy;
Ability to cope under pressure and to work, at times, past the normal working hours.
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