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  • Job reference: RMS0151146

Contract Support Services Technical Assistant

  • Sector: Commercial
  • Location: Perth
  • Job type: Contract
  • Date posted: 24/11/2014
  • Time left:
    d h m s
    (01/12/14)
This vacancy has now expired.
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The Company:
Our Client is an International Oil and Gas Operator involved in 2 of Australia's largest LNG Projects based in Western Australia. Spending more than 20 years building a culture of safety and environmental stewardship that strives to achieve world-class performance, our client places the highest of priority on developing a strong safety focused culture.

The Role:
• Provide administrative support to the Project Downstream Implementation Contracts Manager (including travel arrangements, preparation of presentations/documents/reports, document management and maintenance of confidential files, timesheet approvals, maintaining annual leave register, etc)
• Assist Contracts Support Lead with Implementation Contract Ariba administration, and company owned contracts Ariba and general contract administration.
• Scope of work (Ariba) includes: maintenance of contract workspaces, create and make changes to Service Requests, monthly and ad hoc reporting.
• cope of work (general) includes: Draft and submit contract correspondence for transmittal; draft contract variations, complete Contract Control Forms, obtain document numbers in McLaren, submit contract documents and forms to Document Control, maintenance of contract hardcopy files and electronic files.• Provide support to Contract Advisor with Contract Close Outs. Scope of work includes; Liaising with Contract Managers and Contract Administrators and maintaining excel spreadsheets.
• rovide word processing (Word, PowerPoint, Excel and Adobe Acrobat) and PDF support for the Project Downstream Contract Support Services team. Scope of work includes: general correspondence, technical reports, professional presentations, weekly reports and meeting notes. Work to be accurate and often required under tight deadlines.
• Coordinate office facilities; handling of general enquiries, arrange catering bookings, room and equipment bookings, computer and telephone / LAN connection, manage and coordinate inductions for new hires, IT, office moves, visitor passes. Maintain awareness of any office issues / concerns and elevate as appropriate.

Essential Skills / Qualifications:
The role requires the delivery of a consistently high standard of work against tight deadlines, assisting the Downstream Contract Support Services Manager and other Team members as required in all facets of the position.
• Experience Min 5 years, preferably / Oil & Gas background, contracts exposure desirable
• Technical/Specialist Skills MS office suite, technical writing desirable
• System Expertise Ariba highly desirable
• Personal Attributes Flexible, proactive, persistent, presentation & communication skills
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