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  • Job reference: RMS0129919

Contracts Administrator SGE

  • Sector: Oil & Gas
  • Location: Tengiz
  • Job type: Contract
  • Date posted: 19/10/2013
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The Role:
Tengiz, 28/28
Tengiz Contract Administrator
The Tengiz Contracts Administrator [TCA] role and responsibilities is to ensure all executed contracts are administered in accordance with the terms, conditions and all other contractual and commercial requirements as stated within each contract.
Organisationally, the TCA falls under the Contracts Team which in itself is part of the Business Services Group. As such the TCA will report directly to the Contracts Advisor, based in Atyrau, on procedural / contracting and commercial issues. In the execution of his / her day to day responsibilities, adherence to HES policies and procedures and other performance related activities / accountabilities on the worksite shall report and be responsible to the Construction Manager

Qualifications / Experience
University Degree in Engineering or Administration or Finance with a minimum of five [5] years experience in Contracts Administration within the oil and gas operations, construction or engineering industry working for the Client or EPCM / PM Contractor

Essential Skills
• Demonstrable site based experience in contracts administration on major capital oil and gas projects with experience in administering different types of contracts including Lump Sum, Unit Rate, Reimbursable and Cost Plus.
• Identifies risks / concerns with productivity and schedules associated with the agreed cost / value of work and proactively communicates, develops and offers mitigating actions, solutions and plans to Construction Management Team [CMT] and Contracts Advisor
• Clearly owns and delivers actions / tasks / responsibilities on time.
• Ability to manage multiple tasks whilst maintaining an effective and positive relationship with key stakeholders within the Project and Contractor[s] Teams.
• Self motivated, patient and persistent.
• Fluent in both written and spoken English.
• MS Office
Desirable Skills
• Good communication, networking and team building skills.
• Demonstrates cultural awareness of the people and the environment in which the work / services are executed.
• Construction / Technical knowledge / experience would be advantageous but not a necessity.
• Experience with online [electronic] bidding and management of change utilising Company’s Ariba System or similar systems.
Rotation / Location
Incumbent will be required to work a 28/28 rotation based in Tengiz, Kazakhstan.
Tengiz is a major Operating Facility located in North West Kazakhstan low lying wetlands along the North East shores of the Caspian Sea.

To ensure efficient and effective management and administration of executed contracts in accordance with the SGE Contracts Procedures and the terms, conditions and requirements of the individual contracts.
Duties will include but not be limited to:
• Act as the focal point for Contracts Team in all matters relating to the administration of executed contracts at the Tengiz Facility.
• Upholding and ensuring compliance with HES requirements and business principles / ethics both within the Project Team and with Contractors / Sub Contractors
• Ensuring alignment and communication with individual contract stakeholders [Construction, HES, Engineering, Planning, Cost, Project Controls and Contractor[s]] to ensure a practical workable contract administration department.
• Identifying improvement opportunities to existing administration procedures and where required define and propose new procedures to assist in the administration process.
• Maintaining an auditable tracking / filing systems for all incoming and outgoing contractual communications and documentation, including the distribution / circulation thereof.
• Drafting correspondence to the Contractor[s] / Subcontractor[s] on contractual / commercial issues for signature by the Company Representative or his delegated authority [Construction Manager].
• Maintaining an auditable tracking register for each contract to include - Contract Values, Service Orders, Change Orders, Amendments, and Technical Queries [with or without commercial / contractual implications] including all support documentation.
• Reviewing all draft [pre-formal] invoice submissions for compliance with the compensation schedules within the contracts and issuing confirmation / copies to Contracts Team and Cost Control Function for comparison with the submission of the formal invoice from Contractor[s].
• Ensuring copies of the Contractor[s] insurance / guarantee documentation is kept up to date in accordance with the terms and conditions of the contract[s].
• Ensuring Management of Change documentation is kept up to date and fully auditable during the execution of the contract[s].
• Working with the Contractor and Contracts Advisor to execute any changes to the contract [Service Order, Change Orders, Amendments, Extensions] expeditiously to ensure changes are formally documented prior to the event and not after the event.
• Receiving and recording on a daily basis all Contractor[s] manpower [by trade], management, equipment [including size, capacity, etc] on the worksite or off the worksite in fabrication shops.
• Meeting on a regular basis with the Construction Management Team [CMT] to ensure detailed reviews of all Technical Queries / Field Changes / Instructions, which may have a commercial / contractual impact are recorded.
• Ensuring appropriate, auditable back-up documentation and justification is provided by contractor and CMT to support all Service Orders, Change Orders and Amendments to Contract[s].
• Attendance at all meetings with Contractors / Suppliers and Vendors, diligently recording and drafting Minutes of Meetings for signature by the Construction Manager or his nominated representative and issue to all participants and interested parties.
• Providing active support during any internal audit of the Contract[s] or Contractor[s].
• Assisting in the compilation of Final Accounts & Close Out of Contracts
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