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  • Job reference: RMS0104985

Contracts Manager

  • Sector: Oil & Gas
  • Location: Thailand
  • Job type: Permanent
  • Date posted: 26/04/2013
  • Time left:
    d h m s
    (03/05/13)
This vacancy has now expired.
The Role:
DUTIES:
1. Operate in accordance with appropriate and current:-
• Project Specific Procedures
• Project Instructions
• Corporate Contract Execution Procedures
• Construction Work Practices
• Management Instructions
2. Operate within the requirements of the Project Schedule and budgets.
3. Formulate and co-ordinate the assessment, measurement and control of construction quantities, manhours and costs.
4. Participate or lead determination of the overall Project Contracting Strategy.
5. When required prepare Schedule of Construction Contracts and agree same with Project Manager, Resident Construction Manager, Planning Engineer, and advise other disciplines of key activity dates.
6. When required assist estimators during initial design phase by collecting and providing data on construction costs, etc.
7. Formulate and co-ordinate the preparation of the Construction Cost Plan and ensure that sufficient details of construction costs are provided for inclusion in the project forecast when required.
8. Establish extent of completed engineering and design work at any given stage by careful examination of completed drawings etc., maintaining detailed dialogue with Designers and Project Engineers and by participation in Project Work Scope Review Meetings.
9. Advise and assist FW engineers to control construction costs (both during estimate preparation and subsequently) by detailed monitoring and quantitative feedback of the evolving designs/costs and other developing trends.
10. Prepare and/or review Bills of Quantities and preambles, and other pricing schedules as applicable.
11. Review and/or make recommendation regarding the value of Provisional Sums and/or Development/Contingency Allowances to be included within tenders and awarded contracts based upon a careful examination of the likely final scope of work to be constructed.
12. The efficient co-ordination of all activities required for the placing of construction contracts and control of contracts administered by Home Office.
13. Participate in any surveys of contractors and ensure that information obtained fully meets the project requirements and is incorporated in the Procurement Department’s Registry Database.
14. Prepare and review with project and corporate management a list of possible companies for prequalification for each proposed work package.
15. Carry out the prequalification of companies wishing to tender including co-ordinating the input from other disciplines as appropriate and prepare qualification report and List of Tenderers form for management approval.
16. Review Subcontract Requisitions and definition of scope of work with engineering disciplines to ensure that technical specifications etc are received in good time and satisfactory format for tender purposes.
17. Agree with the Manager, Procurement Commercial Services the format and project specific terms and conditions of contract for the tender/contract documents.
18. Prepare and issue tender documentation in accordance with procedures.
19. Participate in pre-tender and/or tender evaluation meetings and prepare Notes of Meeting when required.
20. Distribute relevant parts of tenders and expedite comments from other disciplines. Co-ordinate the commercial and technical evaluation of tenders and prepare Tender Report and Bid Summary form for management approval.
21. Reconciliation of tenders received against estimate.
22. Prepare contract documents and arrange for execution. Distribute conformed copies and ensure that the Field Contracts Group have copies of all executed documents and all other required information.
23. Advise Cost Engineer and Project Manager of any changes affecting Construction Contracts manhour requirements. Monitor manhour expenditure and review manhour requirements on a continuous basis.
24. Advise field management on any contract/quantity surveying matter referred and provide necessary support
25. Review claims arising and organise Home Office support and assistance where appropriate
26. Monitor the Home Office administration of contracts (i.e. processing of Payment Certificates, Price Variation Summaries etc.) and ensure the satisfactory operation of procedures.
27. Review and analyse the cost reports and forecasts to ensure that information is being presented in accordance with established requirements.
28. Ensure that records of costs and other statistical data are established and maintained to enable feedback in accordance with established requirements.
29. Ensure that the requirements for the security of records and the maintenance of backup copies are observed.
30. Participate in audits as and when required.

Essential Skills / Qualifications:
RESPONSIBILITIES:
1. The accomplishment of duties delegated by Project Procurement Managers, Project Contract Managers, Principal and Senior Contract Engineers as applicable.
2. Control of Construction Contracts project operations and co-ordination of interface activities with other task force members in accordance with applicable company and project requirements, systems, procedures, budgets and schedules. Additionally, suitably trained and qualified personnel will be required to execute quantity surveying duties in accordance with applicable practices and procedures.
3. Home Office support to the Field Construction Contracts Operations to ensure a consistent and business like approach.
4. Assess the manpower and other resources required to execute the work-scope contained within the project and control/monitor expenditure
5. Formulate and agree with the various task force members the Contracting Strategy and the Contracting Plan for the project. Update and re-issue as necessary.

Desirable Skills / Qualifications:
- Experience: min 10 years(direct with this role)
- Oil and Gas or Industrial experience obtained in EPC construction, consultancy or client organisation
- Demonstratable tendering, evaluation and award of contracts knowledge
- Salary: Negotiate
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