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  • Job reference: RMS0117457

Contracts Specialist

  • Sector: Oil & Gas
  • Location: London and South East - Other
  • Job type: Contract
  • Date posted: 19/10/2012
  • Time left:
    d h m s
    (26/10/12)
This vacancy has now expired.
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The Company:
A major international operator.

The Role:
Perform Contract strategy development, implementation, award and administration activities for EPMS Category project contracts (Onshore Pipelines Engineering & Project Management Services contract administration, supplier performance management and related minor services contract development, award and administration) carried out to a high standard in accordance with established procedures as further described below. Ensure that all contractual processes and decisions are in accordance with Company requirements, and are transparent and supported by appropriate documentation.

Responsibilities:

• All contracting activities, in conjunction with Project team, relating to EPMS, Agency Personnel and other miscellaneous services, including strategy, prequalification, tender list development, issue of invitations to tender, receipt and analysis of tenders, contractor negotiations, recommendations, contract preparation and award.
• Post-award contract administration of all contracts in the category including: contributing to the Supplier Performance Management process; contractual correspondence; agreement, drafting and processing of claims, amendments and variations; approval of invoices; securing internal approvals; maintaining and archiving of contract files/documents; co-ordination and agreement of final accounts and contract close-outs.
• Liaison with, and guidance to, project personnel on matters relating to contract planning, contract strategy and contract management.
• Contribute to a process of continuous improvement in the contracting process.
• Perform all activities to the highest professional and ethical standards and in accordance with Company PSCM and MPCP processes and ensure all decisions/commitments are recorded in an auditable manner.
• Ensure HSSE requirements are fully addressed in all activities and promote Company HSSE commitment by example.
• Identify risks to delivery (threats and opportunities) and develop appropriate measures to mitigate/manage. Participate in appropriate Risk Workshops.
• Provide support as required to other teams within the Contracts function.
• Support Category Lead and PSCM Line Manager to ensure that all required contract reporting systems are established and maintained in accordance with project requirements, and that accurate reports are provided to project management.
• Liaise with and support Contract Supplier Performance Leaders, Technical Line and Specialists, and Delivery Leads regarding all contract matters including Supplier Management process.
• Liaise with Project Services personnel and to ensure coordinated approach and consistency between cost reporting and contractual requirements.
• Liaise as required, with Project PSCM personnel based in various overseas locations..
• Maintain contacts and liaise as required with Company Legal, Tax, Insurance departments.
• Monitor contractors reporting and investigate any anomalies.
• Identify unresolved contractual problems to Category Lead and PSCM Line Manager and support liaison with Contract Supplier Performance Leaders, Technical Specialists and Delivery Leads.
• Input of contractual commitments into Maximo system and approvals at appropriate level.
• Administration of ProCon system for designated Contracts.
• Review and resolve, including necessary internal consultations, any VOR’s or claims – issue VO’s or Amendments, as necessary.
• Prepare contractual and commercial correspondence, and ensure maintenance of correspondence files.
• Advise regarding interpretation and implementation of the terms and conditions of the project contracts.
• Maintain auditable contract records.
• Provide input into project budgets and cost forecasting, as required.
• Provide contractual input to project risk reviews.

Essential Skills / Qualifications:
Extensive experience in a similar role on major capital projects, preferably on the operator side.
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