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  • Job reference: RMS0144632

Contracts Specialist

  • Sector: Oil & Gas
  • Location: Leatherhead
  • Job type: Contract
  • Date posted: 09/07/2014
  • Time left:
    d h m s
    (07/08/14)
This vacancy has now expired.
The Role:
Perform Contract strategy development, implementation, award and administration activities for EPMS (Engineering & Project Management Services) and Enabling Service Category project contracts carried out to a high standard in accordance with established procedures as further described below. Ensure that all contractual processes and decisions are in accordance with client requirements, are transparent and supported by appropriate documentation.

• All contracting activities, in conjunction with Project team, relating to EPMS, Agency Personnel and other miscellaneous services, including strategy, prequalification, tender list development, issue of invitations to tender, receipt and analysis of tenders, contractor negotiations, recommendations, contract preparation and award.
• Post-award contract administration of all contracts in the category including: contributing to the Supplier Performance Management process; contractual correspondence; agreement, drafting and processing of claims, amendments and variations; approval of invoices; securing internal approvals; maintaining and archiving of contract files/documents; co-ordination and agreement of final accounts and contract close-outs.
• Liaison with, and guidance to, project personnel on matters relating to contract planning, contract strategy and contract management.
• Contribute to a process of continuous improvement in the contracting process.
• Perform all activities to the highest professional and ethical standards and in accordance with company PSCM processes and ensure all decisions/commitments are recorded in an auditable manner.
• Ensure HSSE requirements are fully addressed in all activities and promote company HSSE commitment by example.
• Identify risks to delivery (threats and opportunities) and develop appropriate measures to mitigate/manage. Participate in appropriate Risk Workshops.
• Provide support as required to other category teams within the Contracts function and PSCM Lead.
• Support Category Lead and PSCM Lead to ensure that all required contract reporting systems are established and maintained in accordance with project requirements, and that accurate reports are provided to project management.
• Liaise with and support Contract Supplier Performance Leaders, Technical Line and Specialists, and delivery team leads regarding all contract matters including Supplier Management process.
• Liaise with Project Services personnel and to ensure coordinated approach and consistency between cost reporting and contractual requirements.
• Liaise, as required, with GPO and, where relevant, Production PSCM personnel
• Maintain contacts and liaise as required with client Legal, Tax, Insurance departments.
• Monitor contractors reporting and investigate any anomalies.
• Identify unresolved contractual problems to Category Lead and PSCM Lead and support liaison with Contract Supplier Performance Leaders, Technical Specialists and delivery leads.
• Input of contractual commitments into Maximo system and approvals at appropriate level.
• Administration of ProCon system for designated Contracts.

• Review and resolve, including necessary internal consultations, any VORs or claims – issue VOs or Amendments, as necessary.
• Prepare contractual and commercial correspondence, and ensure maintenance of correspondence files.
• Advise regarding interpretation and implementation of the terms and conditions of the project contracts.
• Maintain auditable contract records.
• Provide input into project budgets and cost forecasting, as required.
• Provide contractual input to project risk reviews.

For clarity purposes: the types of service falling under ‘Enabling Service Contracts’ category definition may include without limitation the following:
• Desktop studies
• In-country support services typically part of Indirect Procurement category
• ESIA
• Specialist consultancy
• Site surveys, not construction related
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