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  • Job reference: RMS0117593

Cost Analyst

  • Sector: Commercial
  • Location: St. John's, Newfoundland
  • Job type: Contract
  • Date posted: 26/10/2012
  • Time left:
    d h m s
    (02/11/12)
This vacancy has now expired.
The Company:
Our client, a diverse Canadian Energy Company, plans new developments estimated at $12+ Billion over the next 5 years.

This position is open to Canadian Citizens and Permanent Residents only. Residents of Newfoundland & Labrador will be given first consideration for this position.

The Role:
Direction Received:

Reporting to the Accounts Payable Lead, once oriented, should be capable of processing day to day
functions with minimal supervision and direction.

Direction Exercised:

Expected to provide day-to-day support to Project team members. Direction exercised will include invoice attest,
resolving invoicing issues with contractors and within the Project team and making suggestions for process
improvements.

Summary of Scope Function:

Responsible for working as a member of the Finance & Accounting function, developing, and
implementing accounts payable processes, maintaining consistent application of those processes and
suggesting continuous improvement opportunities.

Principal Activities, Duties and Responsibilities:

• Participate and support in the development of effective accounts payable processes.
• Conduct invoice attest of invoices for compliance against Contract/PO and resolve any disputed
amounts with contractor/vendor, engaging the Commercial Coordinator as required.

Invoice attest comprises the following activities:

o receiving and date stamping invoices
o confirming mathematical accuracy
o verifying invoice charges to the Contract/PO and associated documentation including:
• personnel approvals
• hourly/daily rates
• approved timesheets for hours invoiced
• supporting documentation for invoiced amounts
• verification of tax calculations
o work with contractors/vendors to resolve invoice discrepancies
o preparation and issuance of invoice adjustment notifications to contractors/vendors outlining
reasons for adjustments
o circulating invoices for technical verification and all necessary financial approvals; confirming
compliance with the financial authority limits and tracking invoices for timely return.
entering approved invoice data in the Prism cost control system.
o tracking and forwarding approved invoices to Corporate Accounts Payable for payment and followup
as necessary.
• Complete attest of Corporate Purchase Cards (PCards) and expense/travel claims submitted for
payment ensuring compliance with cost & travel related processes.
• Track all invoices sent for approval and ensure reasonable turnaround times.
• Process invoices against Contracts/ PO's within Prism to ensure adequate funds available to cover
expenses.
• Provide support as necessary to resolve any shortfalls/discrepancies.
• Ensure all contract binders and time & materials reports are up to date to facilitate invoice processing.
• Work with Project Controls and Supply Chain in closing out completed contractor/PO's or clearing older
items in Prism.
• Complete monthly review of invoiced costs processed in JD Edwards(JDE), including:
o analysis and reconciliation of invoiced data processed in JDE and Prism
o financial analysis and preparation of monthly cost report covering corporate direct charges, labour,
overheads, PCard expenditures, expense/travel claims processed in JDE.
Provide report information to Project Controls for inclusion in incurred costs.
o Reconcile timesheet database to contractor approved timesheets and invoices and ensure
contractor charges are accurately incurred
• Complete the Prism "invoice payment process" on a regular and timely basis.
• Assist with input and maintenance of all work orders in JDE
• Support the cost control function in controlling project costs through on-going analysis of
contractor/vendor accounts.
• Foster good working relationships with Corporate Accounts Payable team.
• Other activities as required.

Essential Skills / Qualifications:
- Bachelor of Business / Commerce degree in accounting (or an equivalent combination of education, training
and experience).
- Five (5) years' experience in the field of project accounting. An excellent understanding of contractual
arrangements and structures and the ability to interpret them for attest of invoices.
- Working knowledge of JD Edwards and Prism is desirable.

Desirable Skills / Qualifications:
- Demonstrate awareness and sensitivity to safety, health and environmental issues.
- Good analytical and problem solving skills.
- Team player with positive attitude.
- Ability to work with minimum supervision and within deadlines.
- Proficient with computer software and databases.
- Self-starter who is highly motivated.
- Works effectively in work groups with ability to maintain positive relationships.
- Strong customer service orientation and verbal communication skills.
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