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  • Job reference: RMS0110865

Cost Assistant

  • Sector: Oil & Gas
  • Location: Perth
  • Job type: Contract
  • Date posted: 23/05/2012
  • Time left:
    d h m s
    (30/05/12)
This vacancy has now expired.
The Company:
Our Client is an independent Australian oil and gas company playing a key role in supplying energy to our region.

They are one of the world’s leading producers of liquefied natural gas, helping meet the demands for cleaner energy from Japan, China, Korea and other countries in the Asia Pacific region.

The Role:
The invoice coordinator is accountable for:

· Receiving invoices that require service entries from Accts Payable

· Administering and tracking the invoice checking and approval process

· Setting up service entries in SAP ready for approval / release by the Finance Manager

· Implementing and maintaining strict audit guidelines and governance policies

· Monitoring the timeliness of approvals and ensuring that approvals are made in time for the deadlines for the Accts Payable team.

· Developing and maintaining quality relationships with all stakeholders



Key Responsibilities

§ Confirm the effectiveness of the various stages in the service entry creation / approval process to ensure that the Company's finances are safeguarded

§ Ensure approvals comply with approved Authorities Matrices (Project and BU)

§ Ensure deadlines are met for invoice payments to avoid interest charges and/or reputational damage

§ Highlight anomalies in received invoices, follow up where further action required

§ Monitor invoicing cycles to ensure payments are made within PO Terms & Conditions

§ Maintain invoice register with up-to-date invoice status

§ Prepare and distribute monthly reports to show invoice payment performance and any actions to address issues

§ Respond to urgent or ad hoc payment requests as appropriate



Key Systems and Processes

§ PtP Process and Guidelines

§ Relevant SAP modules

§ Excel and Word

Purpose of the Position

The primary purpose of the position is to ensure accurate and timely processing of vendor invoices in line with relevant Operating Standards and processes. The role requires demonstrated performance with minimum supervision.

Key aspects of the role include:

Support and maintain effective internal control as part of the Purchase to Pay (PtP) process.
§ Process approvals and receipts for invoices received from the Accts Payable team efficiently and in a timely manner

§ Deal with any queries relating to invoices arising from Purchase Orders and Contracts.

§ Look for and deliver improvement opportunities in the PtP process.


Skills and Knowledge

Attributes required to perform competently for this position are:

§ Relevant knowledge of SAP functionality and operation (training will be made available)

§ An understanding of SAP PtP process

§ Effective prioritising skills

§ Effective communication skills across a broad range of internal and external business personnel

§ Influencing skills to ensure others comply with the Company's standards and processes.
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