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  • Job reference: RMS0163017

Deck Admin (General)

  • Sector: Oil & Gas
  • Location: Baku
  • Job type: Contract
  • Date posted: 02/12/2015
  • Time left:
    d h m s
This vacancy has now expired.
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The Role:
Only candidates who already have the rights to work in Azerbaijan will be considered for this role

• Work with the Contractor and the SD2 Project team to deliver fully on clients 's expectations on HSE
• Actively Participate in Site Tool Box Talks and Site Tours
• Front Desk Duties. Answering/Transferring incoming calls
• General Admin Duties for the Project Team on a daily basis. Carrying out general administrative tasks: Filing/ Photo Copying/Scanning, as per request
• Creating vacation/business travel schedule in I-hub. Keep it updated
• Coordinating Site Visit for Project Guests
• Manage of site visit forms
• Providing Visitors with PPE gear. Distribution of PPE gear to New Personnel
• Arrange the Visitor's Safety Induction
• Owner of PPE stock. Keeping the Stock with all required PPE gear for Project visitors
• Creating PPE register and keeping it updated
• Arranging business travel for Project personnel, as per request
• Dispatch of Local and International Mail
• Distribution of Incoming mail
• Office Maintenance (AC, locks, sewage system etc)
• Office Accommodation for New Starters (set up desk; IT; phone lines etc)
• Manage booking of meeting rooms internal and external conferences, if required
• Translation of Documents from English into Azerbaijan/Russian and vice/versa
• Assist Admin Lead, as requested
• Assisting TA's of other Teams, if required

• Competent in communicating in the English language both written and spoken
• Demonstrate excellent interpersonal skills
• Ability to work on own initiative and be a team player
• Good inter-personal skills
• Computer literacy is a must. Technically competent with software programs such as Microsoft Office 2010 applications (e.g. MSWord, Power Point, Excel, etc.) and navigating within a computer
• Meet deadlines and to work under pressure as an effective team member in a high pressure work environment
• A clear commitment to efficiency
• Demonstrated teamwork. Strong time management and organizational skills
• Exceptionally well organised; strong work ethics and willingness to work hard to achieve employer objectives
• Highly self-motivated and goal oriented
• Fast learner motivated by new challenges; proven ability to quickly learn and apply new technologies.

• Previous experience involving general administration
• Ability to work under the pressure
• Ability to work in large group of Project personnel
• Ability to work with personnel at all levels

Essential Skills / Qualifications:
General education
•Azerbaijan; English; Russian Language skills. Strong verbal & written skills. Ability to translate documents

Desirable Skills / Qualifications:
University Degree is preferable
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