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  • Job reference: RMS0125012

Department/Technical Administrator

  • Sector: Commercial
  • Location: Aberdeen
  • Job type: Contract
  • Date posted: 22/05/2013
  • Time left:
    d h m s
    (29/05/13)
This vacancy has now expired.
The Company:
Our Client is a global Energy Leader with a strong commitment to Honest and Ethical Business Practices within the Oil and Gas Industry. Our Client operates as an independent energy company. It has four segments: Oil and Gas, Syncrude, Energy Marketing, and Chemicals. The Oil and Gas segment explores, develops, and produces crude oil, natural gas, and related products.

The Role:
The Role:

Providing secretarial and administrative support to the department and its manager. Delivering a full range of administrative and computer services to the business area, whilst understanding the company’s operations, organisation procedures and departmental operations.


Main Duties:

Safety

• Conducts all activities in a safe and effective manner and raises safety and environmental issues immediately and in line with corporate policy.

Leadership

• Undertakes the role in line with corporate policy and demonstrates behaviours in line with company’s values at all times. Readily accepts accountability.

Financial

• Carries out duties in a way that maximises value and minimises waste and risk.

Technical

• To support Manager, department and fellow members of the Administrative Team in all aspects of administration and act as departmental focal point.
• Arrange meetings, team-building and conferences both internally and externally, including minute/action taking.
• Maintain departmental registers, charts, contact lists etc.
• Collate information and create presentations and/or reports.
• Review departmental administrative processes on a regular basis, to ensure they are in line with UK procedures.
• Perform procurement administration and provide backup to the IT Procurement administrator.
• Perform software licencing administration and records management.
• Perform hardware asset management administration and records management.
• Perform telecoms expense management, administration and reporting.
• Be an active participant of the monthly UK Administration.
• Other duties as and when required by management.

Collaboration

• Collaborates with others in the team and looks for opportunities to leverage their network and work with others to develop safe, practical and effective solutions.

Continuous Improvement & Innovation

• Continuously develops ways of working by seeking feedback from colleagues and key stakeholders. Complies with company project management disciplines, effectively utilises knowledge databases and actively participates in project reviews.

Capability Development

• Looks for opportunities to develop technical and personal skills both by formal learning interventions and work experience. Coaches team colleagues where appropriate and demonstrates a personal commitment to lifelong learning.

People Processes

• Engages with people processes in a positive and timely manner. Demonstrates a commitment to the spirit of such processes.

Essential Skills / Qualifications:
• A Level/Secretarial qualifications or equivalent.

• Intermediate/advanced computer skills in word processing, spreadsheet, graphics and database software.

• Good organisational skills essential.

• A good eye for detail.

• Able to work on their own initiative and as part of a team.

• Strong verbal & written communication skills and is comfortable dealing with all levels of staff.

• Flexible approach to work and able to multi-task/prioritise.

• Proficient in all Microsoft Office packages.

• Finance and document management applications preferred but not essential as training will be provided.

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