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  • Job reference: RMS0112389

Departmental Administrator

  • Sector: Engineering
  • Location: Aberdeen
  • Job type: Contract
  • Date posted: 25/07/2012
This vacancy has now been filled.

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The Company:
Our Client is a global Energy Leader with a strong commitment to Honest and Ethical Business Practices within the Oil and Gas Industry. Our Client operates as an independent energy company. It has four segments: Oil and Gas, Syncrude, Energy Marketing, and Chemicals. The Oil and Gas segment explores, develops, and produces crude oil, natural gas, and related products.

The Role:
Providing secretarial and administrative support to the department and its manager. Delivering a full range of administrative and computer services to the business area, whilst understanding the company’s operations, organisation procedures and departmental operations.

• To support Manager, department and fellow members of the Administrative Team in all aspects of administration and act as
departmental focal point.
• Arrange meetings, team-building and conferences both internally and externally, including minute/action taking.
• Maintain departmental registers, charts, contact lists etc.
• Collate information and create presentations and/or reports.
• Review departmental administrative processes on a regular basis, to ensure they are in line with UK procedures.
• Perform procurement administration and provide backup to the IT Procurement administrator.
• Perform software licencing administration and records management.
• Must be an active participant of the monthly UK Administration.
• Other duties as and when required by management.

Essential Skills / Qualifications:
• Intermediate/advanced computer skills in word processing, spreadsheet, graphics and database software.
• Good organisational skills essential.
• A good eye for detail.
• Able to work on their own initiative and as part of a team.
• Strong verbal & written communication skills and is comfortable dealing with all levels of staff.
• Flexible approach to work and able to multi-task/prioritise.
• Proficient in all Microsoft Office packages.
• Finance and document management applications preferred but not essential as training will be provided.
• A Level/Secretarial qualifications or equivalent.
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