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  • Job reference: RMS0101948

Document Control Coordinator DCC

  • Sector: Oil & Gas
  • Location: Abu Dhabi
  • Job type: Contract
  • Date posted: 21/12/2011
  • Time left:
    d h m s
    (21/01/12)
This vacancy has now expired.
The Role:
TASKS AND RESPONSIBILITIES
Implement the Information Management Plan, and supporting document control procedures..
Comprehend and enforce the Information Management sections of Project Plans, Contract Coordination Procedure, and Purchase Orders.
Confirm existence and ensure suitability as well as accuracy of Master Document Registers (MDRs), Supplier MDRs (SMDRs), and Document Distribution Matrixes (DDMs).
Ensure contractor and supplier documentation deliverables meet contract requirements by performing quality checks for compliance, and initiating corrective actions.
Report progress in completion of deliverables, issue look ahead, and overdue reports.
Actively participate in project meetings and anticipate information management needs.
Prepare training materials and conduct Project Information Management workshops with the Project Team (PT).
Train clerical staff in handling of Contractor and PT generated documentation in accordance with overall
Information Management Plan and supporting project procedures.
Gap Contractor Document Control Procedures against EMDC templates, document results, and make recommendations for upgrades.
Document differences between Contractor's Electronic Document Management System (EDMS) and UDOCS, and share with PIM Lead and function.
Conduct quarterly assessments of Contractor's Document Control processes; document results, and raise concerns to PIM Lead.

Essential Skills / Qualifications:
QUALIFICATIONS AND EXPERIENCE
Strong written communication skills including proven ability to create procedures and presentations as well as
routine interactions with Project teams.
Working knowledge of Information Management requirements across all project phases
Working knowledge of Electronic Document Management Systems (EDMS).
High proficiency in Document Control IT tools, databases, and administrative procedures
8+ years industry working experience in areas of operations and/or project technical support, including working experience with document management, and IT systems and tools.
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