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  • Job reference: RMS0099591

Document Control Coordinator

  • Sector: Oil & Gas
  • Location: Houston
  • Job type: Contract
  • Date posted: 13/09/2011
  • Time left:
    d h m s
    (13/10/11)
This vacancy has now expired.
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The Company:
Our Major O & G Client has a Document Control Coordinator Career Opportunity - Will be located in Greenspoint or Sugarland.

The Role:
MAIN FUNCTIONS:

Responsible for all aspects of document control within portion of an EMDC project.

TASKS AND RESPONSIBILITIES:

• Implement the Information Management Plan, and supporting document control procedures.

• Comprehend and enforce the Information Management sections of Project Plans, Contract Coordination
Procedure, and Purchase Orders.

• Confirm existence and ensure suitability as well as accuracy of Master Document Registers (MDRs), Supplier
MDRs (SMDRs), and Document Distribution Matrixes (DDMs).

• Ensure contractor and supplier documentation deliverables meet contract requirements by performing quality
checks for compliance, and initiating corrective actions.

• Report progress in completion of deliverables, issue look ahead, and overdue reports.

• Actively participate in project meetings and anticipate information management needs.

• Prepare training materials and conduct Project Information Management workshops with the Project Team
(PT).

• Train clerical staff in handling of Contractor and PT generated documentation in accordance with overall
Information Management Plan and supporting project procedures.

• Gap Contractor Document Control Procedures against EMDC templates, document results, and make
recommendations for upgrades.

• Document differences between Contractor's Electronic Document Management System (EDMS) and UDOCS,
and share with PIM Lead and function.

• Conduct quarterly assessments of Contractor's Document Control processes; document results, and raise
concerns to PIM Lead.

Essential Skills / Qualifications:
QUALIFICATIONS AND EXPERIENCE:

• Strong written communication skills including proven ability to create procedures and presentations as well as
routine interactions with Project teams.

• Working knowledge of Information Management requirements across all project phases

• Working knowledge of Electronic Document Management Systems (EDMS).

• High proficiency in Document Control IT tools, databases, and administrative procedures

• 8+ years industry working experience in areas of operations and/or project technical support, including
working experience with document management, and IT systems and tools.
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