Document Control Coordinator
Oil & Gas
This vacancy has now expired.
Our client, a major owner/operating company, seeks expertise for offshore mega-projects in Canada. This opportunity is open to Canadian Citizens and Permanent Residents only. First consideration will be given to residents of Newfoundland & Labrador.
Responsible for all aspects of document control
TASKS AND RESPONSIBILITIES
Implement the Information Management and Document Control (IMDC) Program
Comprehend and enforce the Information Management sections of Project Plans, Contract Coordination Procedure, and Purchase Orders.
Confirm existence and ensure suitability as well as accuracy of Master Document Registers (MDRs), Supplier MDRs (SMDRs), and Document Distribution Matrixes (DDMs).
Ensure contractor and supplier documentation deliverables meet contract requirements by performing quality checks for compliance, and initiating corrective actions.
Report progress in completion of deliverables, and issue overdue reports.
Actively participate in project meetings and anticipate information management needs.
Prepare training materials and conduct IMDC workshops with the PT.
Train clerical staff in handling of Contractor and PT generated documentation in accordance with overall Information Management Plan and supporting project procedures.
Gap Contractor Document Control Procedures against IMDC templates, document results, and make recommendations for upgrades.
Document differences between Contractor's Electronic Document Management System (EDMS) and UDOCS, and share with LIMC and IMDC function.
Conduct quarterly assessments of Contractor's Document Control processes; document results, and raise concerns to LIMC.
Essential Skills / Qualifications:
QUALIFICATIONS AND EXPERIENCE
Strong written communication skills including proven ability to create procedures and presentations as well as routine interactions with Project teams.
Working knowledge of Information Management requirements across all project phases
Understanding of EMCAPS terminology, phases, gates, and deliverables
Understands Corporate MPI, OIMS Expectations and Upstream Guidelines, and Records Program
Familiar with EMEPS and Upstream Project Toolkits horough understanding of Information Management Toolkit, and Project Information Management principles
-depth understanding of Information Management Plan (IMP) ansupporting procedures
Working knowledge of UDOCS and other Electronic Document Management Systems
High proficiency in Document Control IT tools, databases, and administrative procedures