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  • Job reference: RMS0142384

Document Control Lead

  • Sector: Oil & Gas
  • Location: Cold Lake
  • Job type: Contract
  • Date posted: 30/06/2014
  • Time left:
    d h m s
    (07/07/14)
This vacancy has now expired.
The Company:
Our client, a major owner/operating company, requires expertise for their ongoing oil sands mega-projects in Alberta.

This position is open to Canadian Citizens and Permanent Residents only.

The Role:
The Document Control Lead will assist the In-Situ PIMC in providing Contractors with information management, document transfer guidance and support by detailing the requirements, processes and workflows on the project to ensure the delivery of documentation seamlessly to Completions teams, Startup and Operations teams.
The Document Control Lead will understand the Documentation for Operations requirements and be responsible for communicating these to IOR’s Contractors via interactions daily and will track IOR Contractors turnover progress and provide weekly updates to the In-Situ PIMC.

• Act as point of contact for all Contractors at site regarding document control requirements and transfer.
• Ensure contractor compliance with IM and DFO Specifications, specific to Contractor SOW.
• Work with all Contractors at all locations providing turnover support and guidance to ensure documentation delivered meets Company requirements.
• Provide In-Situ PIMC with weekly/Monthly IM Health checks on each site Contractor(s).
• Prepare and present detailed status reports on documentation from Contractors and provide status on progressive turnover.
• Regularly interact with Contractors daily to ensure documentation delivered meets Company requirements and that all contractual requirements are being met for the delivery and approval of contractor’s documentation.
• Work with In-Situ PIMC in overseeing turnover and handover processes and workflows for all project documentation including project closeout and delivery to Operations.
• Manage and steward Turnover Schedule for each project Contractor and raise any potential issues to In-Situ PIMC
• Assist the In-Situ PIMC with generating project Turnover Schedules for each project Contractor and provide to Project Document Control Lead to manage
• Produce Final Turnover Schedule for each Contractor (based on MDR) and work with Project Document Control Leads to identify Early Deliverables (ED), Final Deliverables (FD), Hard Copy (HC) and Systems Completion (SC) categories on Contractor MDR’s
• Assist the In-Situ PIMC with creating project specific plans, procedures, templates, registers, Transition Plan and ensure that relevant supporting work instructions and procedures are developed
• Assist the In-Situ PIMC with generating project workflows for all project documentation; documentation from all contractors, internal reviews, IFC workflow, mark up workflow, as built workflow, transition to Operations and turnover workflow which includes developing forms and processes
• Assist with project closeout activities and coordinate project IM handover activities, ensuring project readiness to deliver required data and documents in the manner specified by project requirements from LAN and EDMS
• Review and provide comments on MDR, SMDR
• Engage and raise potential issues to In-Situ PIMC as required
• Travel as required
• Other duties as required

Essential Skills / Qualifications:
• Comprehensive and extensive knowledge of project information management activities which includes strong knowledge of the Engineering / Procurement / Construction/ Management (EPCM) project information lifecycle.
• A broad working knowledge of all related information management disciplines including, engineering design tools, document control, project controls, materials management, information technology, and construction, with a specific expertise in one or more of the disciplines.
• A minimum of 8 years’ experience within the Owner or EPC industries, in a relevant role and with project execution experience and Site experience, is required.
• Excellent verbal and written communications skills, including the ability to communicate effectively with the project management team, client management and field personnel.
• Demonstrated risk analysis and decision making skills.
• Ability to present and explain complex technical concepts to non- technical individuals, and to communi
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