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  • Job reference: RMS0150561

Document Control Lead

  • Sector: Oil & Gas
  • Location: Aberdeen
  • Job type: Contract
  • Date posted: 11/11/2014
  • Time left:
    d h m s
This vacancy has now expired.
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The Role:
To implement and support the development of procedures for all aspects of Document Control within the project and the project’s 3rd party contractors.

Implement a consistent and scaled approach, apply information management standards and provide expertise to ensure best practice examples for document control are embedded across the project.

Provide Information Management and Document Control expertise to the project.

Principal Accountabilities

Deliver project document control against project procedures for internal and external design and vendor documents, and project correspondence.

Prepare document performance reports (status, progress and forecast).

Manage all paper and electronic document flow within the project and from/to contractors or vendors.

Comply with the Company Records Management for controlled and uncontrolled documents.

Support and maintain the Document Control System and Electronic Document Management System (EDMS).

Provide support to ensure the control and distribution for authorisation of key documents within the Project Lifecycle.

Ensure Project Team Members are provided with the appropriate training and support to enable them to successfully use the systems being used by the project.

Carry out Contractor/Third Party training on Livelink and Assai and act as focal point for document control issues throughout the project.

Manage document control interfaces with contractors and vendors.

Ensure consistency and best practice examples for document control are shared and embedded across the project.

Provide training and system support to the Project Team for use of the Company IT applications and tools required for the management of information.

Focal point for support of Project EDM systems used for control of its information (primarily Livelink, ASSAI, Intranet and Engineering Drawings Management

Essential Skills / Qualifications:
•Several years industry experience as Document Controller with knowledge of document control processes and systems on Major Capital Projects, and of EPC interface management.
•Working experience of Livelink and ASSAI
•Knowledge of cross-discipline engineering documents (requirements and use) and discipline approval processes within project teams.
•Good IT skills with Microsoft packages
•Good written and oral communications.
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