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  • Job reference: RMS0100240

Document Controller

  • Sector: Oil & Gas
  • Location: Aberdeen
  • Job type: Contract
  • Date posted: 04/10/2011
  • Time left:
    d h m s
    (04/11/11)
This vacancy has now expired.
The Company:
Wood Group appears in the FTSE 100 index and is an international energy services company specializing in Oil and Gas and has annual revenues of over £2.6 billion. They believe that it is the people that drive their success, from Project Managers, Project Engineers, consultants to designers and commercial personnel. They work globally employing over 20,000 people on major operations including the UK.

The Role:
Providing general assistance in all aspects of Document Control activities.

Supervisory and Managerial Duties:
o Deputising for Senior document controller when required

Main Duties:
o Filing of project documents and drawings in conjunction with project and corporate naming and numbering procedure.
o Issuing and receiving of controlled documentation and creation of general electronic transmittals to the Project, Client and Suppliers.
o Scanning of documentation and liaising with external reprographics company.
o Archiving, retrieval and storage of documentation adhering to company standards and policies.
o Checking that all information complies with specified company formats, templates and standards.
o Assisting the Document Control team with the issue, receipt and tracking of all Engineering and Supplier deliverables through to close out and handover stage.
o Assisting Senior with quality checks and audits of docbase, identifying and correcting any anomalies.
o The awareness of all necessary procedures to ensure that Document Management is carried out at optimum effectiveness.
o General document control activities such as photocopying, scanning, quality checking of metadata and documents.
o Data entry into content management system ensuring data validation and revision control.
o Endorsement of corporate content management system ensuring business system continuity is met.
o All information created, reviewed and published aligns with classification scheme and company retention and disposal guidelines.
o Active member of the Sharepoint IM TeamSite to allow collaboration and knowledge sharing of expertise and best practice.

Essential Skills / Qualifications:
o Good standard of general education required.
o Computer literacy required and knowledge of document management systems preferred (although specific Documentum training will be provided).
o Experience and understanding of Supplier and Engineering documentation
o Exposure and experience of a web based content management system aligning structure, naming & numbering, classification, retention and disposal elements
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