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  • Job reference: RMS0103171

Document Controller

  • Sector: Engineering
  • Location: Perth
  • Job type: Contract
  • Date posted: 24/11/2011
  • Time left:
    d h m s
    (24/12/11)
This vacancy has now expired.
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The Company:
An international EPC Company involved in LNG and Mining Projects.

The Role:
● Process incoming and outgoing design, vendor and other controlled project and key documentation in accordance with clients standards and project procedures
● Maintain accurate design and vendor deliverable register in iPas DM
● Distribute documents as instructed on the DCIS by using the iPas DM Transmittal system in accordance with DM-STD-001 (Standard Issue Reasons).
● Assist in setting up Project Distribution Matrices in iPas DM
● Assist DC Lead in setting up hard copy filing system and maintaining filing
● Allocation of project document/drawing numbers (if required)
● Provide support to all project participants in Document Control practice, this may extend to Vendors, Contractors and Client
● Assisting other Functional Project Groups as required eg assisting Procurement in Enquiry Package preparation or queries
● Handling queries (internally & externally) in a timely and professional manner
● Design, Vendor Deliverable reporting and any other project reporting such as Transmittal distributing reporting
● Administrative tasks including document control, printing, filing, copying, scanning, CD burning etc as required in the role
● Assisting in documentation handover, archiving and close-out of the Project in iPas DM
● Identify and highlight processing issues or other system issues to Project DC Lead in a timely manner
● Highlight to DC Lead immediately if processing targets can not be met (24 hour turnaround)
● Maintain confidentiality of documentation
● Participate in broader Project Document Control initiatives under the direction of the Project Document Control Lead

Essential Skills / Qualifications:
● Document Control experience in the project environment
● Experience in using electronic document management system
● Ability to accurately and efficiently capture meta-data (typing speed at least 40 wpm)
● Experience in working well within a Team environment
● Microsoft Office Applications
● WinZip
● Adobe Acrobat
● Electronic File Management
● Proven communication skills
Desirable
● Design and vendor data processing experience
● Ability to document work tasks (Work instructions)
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