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  • Job reference: RMS0111116

Document Controller

  • Sector: Oil & Gas
  • Location: Houston
  • Job type: Contract
  • Date posted: 23/05/2012
  • Time left:
    d h m s
    (30/05/12)
This vacancy has now expired.
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The Company:
Our major oil and gas client is seeking a Document Controller for a one year opportunity in West Houston.

The Role:
Responsibilities:

Governance and Control
• Responsible for maintaining the integrity of the overall digital information sets as delivered by Contractor using an Electronic Data Management System and Central Information Store as applicable.
• Support the Project Information Manager to develop, deliver and implement key project-related PIM documents and Project alignment documents.
• Ability to perform high-level Quality Check on incoming deliverables, to ensure requirements are met.
• Support and execute the handover of information sets to Project and Operations, as required.
• Enforce processes and procedures to ensure accuracy and global compliance efforts.
• Support standardization efforts for the department

Information Integrity
• Lead and support Contractor teams to provide quality information management for scope, with a complete and successful handover.
• Responsible for alignment and delivery against the agreed Master Class Library (MCL), Supplier Data/Documents Requirements List (SDRL), Master Document Register (MDR) and management of the agreed Document Distribution Matrix (DDM).
• Ensure submission of information on time, based on approved schedule dates.
• Support the Project Information Manager in status inquires, audits and reporting requirements.
Interfaces
• Develop and maintain interfaces with key project stakeholders
• Support information management standardization activities and vision.
• Participate in team meetings with other Information Coordinators, to establish continuity and best-practices across the team.
• Serving as single-point-of-contact for the Contractor and the Project team, to ensure an open and reliable flow of information accessibility.

Administration
• Deliver efficient, effective and secure management of drawings and documents that includes document capture, handling, coding, updating, distribution, and oversight of access control permission to various groups and teams in line with agreed Project business rules and utilizing agreed EDMS
• Ensure all Project stakeholders have the correct levels of access to EDMS and provide the necessary levels of training and guidance on their use
• Provide periodic user testing) for selected EMDS applications (e.g. Documentum or SharePoint2010)
• Issue document numbers

Essential Skills / Qualifications:
Requirements:
• Relevant professional experience gained from at least two different job roles related to engineering document management on projects or business assets
• Excellent communication and influencing skills, across the whole project irrespective of seniority, organizational or contractual boundaries
• Team Leadership or management experience and desire to develop these through training and hands-on experience
• Experience using electronic document management systems for controlling and reporting project data
• Experience working with large contractor organizations and performing effectively in a multi-disciplinary, multi-cultural environment
• Strong commitment to HSSE
• High level of self-motivation

• Engineering background
• Experience in Oil and gas sector
• Previous experience in the Client role
• Experience with data management functions
• Experience with 3D visualization and modelling
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