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  • Job reference: RMS0122123

Document Controller

  • Sector: Oil & Gas
  • Location: Moscow
  • Job type: Contract
  • Date posted: 11/06/2014
This vacancy has now been filled.

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The Company:
Oil & gas company is looking for Document Controller

Fluent English & Russian

The Role:
The job holder controls, under the responsibility of the Project Services Control Manager and Lead Document Controller, the flow of documents (technical, administrative, vendors etc.) issued to and produced by the Project team and Contractor(s).
The job holder is the main interlocutor of Contractors’ Document Controllers.
During the Project, the Job Holder has to:
Manage of Documentation/Archiving:
• Ensure Project Documents Management accordingly to the Project Procedures (documents and correspondence numbering, formats, issuance, review, dispatch, recording in Project EDMS and archiving)
• Assign Project number to all incoming and outgoing correspondence, register it and put in Project Electronic Document Management System (EDMS) “Prodom”
• Check, manage signature and dispatch all Project outgoing letters (by e-mail and by post)
• Register and handling of Project Minutes of meeting, survey their signature by all parties
• Perform constant analysis of correspondence produced by contractors to check their compliance with Project standards regarding numbering and others aspect related to document quality
• Prepare weekly correspondence status register, Overdue documents and DCC weekly statistics
• Maintain and manage electronic and hard copy Project documents in conjunction with Project and corporate procedures
• process incoming technical documents (registration in the Project EDMS, internal dispatch, archiving)
• process outgoing technical documents (transmitting to Contractors and third parties as per Project procedure).
• Retain all Project documentation (Project Management, Technical Documents, Vendor Documentation, correspondence etc) Ensure daily back-up’s are properly done and kept in a designated and safe place
• Monitor technical documents review and approval as well as correspondence issuance in accordance with agreed schedule,
• Check the progress of documents production by Contractor(s) in accordance with the schedule .
• General document control activities such as photocopying, scanning, analysis of Contractors documents compliance with Project standards regarding numbering, graphic charts, symbology and all others aspect related to document quality
• Prepare the Dossier for the hand over of Project Documentation to the Field Operations and the filing of Project documents to archives.
Provide Internal Project Support:
• During Technical Reviews/Audits (incl. HAZID, HAZOP, PTR, PCR etc.)For Tender packages preparation
• To the Project Control Manager in regard to all relevant information required for Project reporting

Essential Skills / Qualifications:

Good standard of general education reqGood standard of general education required. Information Management or Librarian qualifications (desirable).
Understanding of Document Control processes, including Supplier, Engineering & Construction docs. Knowledge of maintenance and administration of the document management system (desirable).
Computer literacy required and sound knowledge of document control management systems techniques.
Experienced in working in an engineering Project group (desirable).
Extensive working knowledge of oil and gas industry.
Ability to control, direct, supervise the day to day activities.
Rigorous / Good communication skills / Able to work in a multicultural environment.
Fluent in English and Russian (speaking and writing). French as a plus.
uired. Information Management or Librarian qualifications (desirable).
Understanding of Document Control processes, including Supplier, Engineering & Construction docs. Knowledge of main
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