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  • Job reference: RMS0122790

Document Controller

  • Sector: Commercial
  • Location: Aberdeen
  • Job type: Contract
  • Date posted: 22/04/2013
  • Time left:
    d h m s
This vacancy has now expired.
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The Company:
Our Client is an independent oil & natural gas exploration, development and production company who has approx 3,700 employees, production of over 565,000 barrels of oil equivalent per day and an enterprise value of approximately $30 billion.

The Role:
Document Control – Key Activities

• Processing of Engineering (Design and Vendor) documentation including the registration, issue / distribution /
• transmittal, tracking and retrieval of documents received and issued to and from CNRI and 3rd Parties.
• Liaise with 3rd Parties (Contractors, Suppliers, etc) regarding the capture / submission of documentation.
• Document Number, Revision Coding / Revision Status allocation.
• Preparation and maintenance of project-specific Document Distribution Matrices (DDMs), in accordance with
• project defined requirements.
• Expediting of overdue IDC / Issued for Review and Issued for Approval documentation.
• Documentum upload of completed Comments Sheets.
• Maintenance of Documentum records, ensuring these reflect accurate attribute and current document status.
• Search and retrieval of information held within Documentum, including the recall of archive information held in
• offsite storage.
• Providing assistance and training in the use of the Document Management System search function. The
• provision of exception reporting, as required (Late Reports, Weekly Document Issue Reports).
• Preparation / compilation of ad hoc technical document packages for issue to internal and 3rd Parties, as
• required.
• Processing documentation / ad hoc requests for information received from CNRI and 3rd Parties.
• Docloading of records to Documentum.

Document Control – Secondary Activities

• Scanning of documents and uploading to Documentum.
• Carry out IM Retrievals (office audit of archive loan items).
• Providing assistance with documentation-related rationalisation projects.


• Provide weekly progress / status updates.
• Coordination of day-to-day activities, ensuring all work is tracked by means of call logging system, Infra.
• Attend and contribute to team meetings.
• Work in a collaborative manner and, where required, support and assist other Information Centre team
• members.

Essential Skills / Qualifications:
• Has an effective and appropriate level of written and oral communication skills covering all routine activity and contacts.
• Has a positive attitude and demonstrates commitment in the delivery of an efficient service to the business, i.e. is customer focused.
• Has the ability to liaise / interface with people at all levels.
• Experience working within the oil and gas industry in a Document Control environment.
• Experienced in working in compliance with departmental and project procedures.
• Understanding of Document Numbering / Revision Control coding and indexing requirements re Technical / Non-Technical documentation.
• Experienced in the use of Documentum / Webtop.
• Good attention to detail with accurate inputting skills.
• Has a systematic and disciplined approach to work and is able to plan, schedule and monitor own work within a limited and / or defined timeline.
• Is able to adopt a proactive and coordinated approach in identifying anomolies, areas of concern and

Desirable Skills / Qualifications:
• Experienced in all Document Control activities from FEED, Detailed Design, Construction, Commissioning, Operations.
• Has an understanding of the Engineering document deliverables for the above Engineering lifecycles.
• Educated to minimum of standard grade level (Technical / Engineering, English, Science).
• Experience in a similar position.
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