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  • Job reference: RMS0124448

Document Controller

  • Sector: Oil & Gas
  • Location: Aberdeen
  • Job type: Contract
  • Date posted: 22/04/2013
This vacancy has now been filled.

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The Company:
Our Client uses its pioneering spirit to responsibly deliver energy to the world. This purpose transcends all of the clients operations. The Company conducts its business to return maximum value to shareholders while utilizing a wealth of knowledge and resources from its employees and acting responsibly in all communities in which it operates. With more than 30,000 employees, our Client works worldwide to consistently deliver top performance, value and to maintain the company’s global market

The Role:
Accountabilities and End Results:

The Document Controller position is responsible for

• Population and maintenance of corporate information management systems, Livelink+ and SharePoint.
• Distribution of all Technical and Supplier documentation both internal and external as per document matrices all documentation issued under cover of transmittal.

Primary Functions:

• Utilise the Companys Livelink+ EDMS for the numbering, distribution and storage of project documentation.
• Population of the SharePoint site; e-mail, minutes of meeting, shared documents, reports, etc.
• Ensure the timely turnover of project documents and drawings (Design and Supplier documentation)
• Search and retrieval of information in support of company project personnel.
• Creation and ownership of project document registers.
• Interface with Contractor Document Control, receipting documentation, advising document numbers.
• Provision of Document Control holiday / sickness cover across Aberdeen based projects.
• Liaising with the Project Team on a day-to-day basis controlling the document IDC process
• Photocopying and printing of documents as required
• Collation of all Project records, both electronic and hard copy, in preparation for Project handover and archiving
• Performing additional duties within own experience and capabilities as advised by UKCP DRM Lead.

Essential Skills / Qualifications:
• In depth understanding of specialist reprographics services & standards and graphics / technical documentation production.
• Good understanding of computing environments, applications, relational databases, communications, web services and document management systems.
• Good understanding of Operations and Engineering processes.
• Competent in knowledge and use of IM systems including SharePoint \ Livelink+, EDW, and Microsoft Office Suite.
• Good communications, networking and interpersonal skills, planning and organisational competency.

Desirable Skills / Qualifications:
• Proven document control experience within the North Sea Capital projects and Operations working environment.
• Good knowledge of key capital project processes.
• Enthusiastic with a questioning and challenging attitude.
• Ability to work with and for multiple customers.
• Effective communicator - good presentation and interpersonal
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