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  • Job reference: RMS0128593

Document Controller

  • Sector: Oil & Gas
  • Location: New Orleans
  • Job type: Contract
  • Date posted: 28/05/2014
  • Time left:
    d h m s
    (27/06/14)
This vacancy has now expired.
The Role:
Roles and Responsibilities

Vendor Data/Vendor Data Books
• Receive and/or expedite final vendor data from all vendors
• Verify that documents received are complete/correct based on equipment requirements
• Create and maintain index of all documents
• Manage and maintain electronic and hard copies of all documents
• Manage and maintain documents in Livelink
• Assemble electronic and hard copies of data books for distribution to Operations
• Support Project staff locating vendor information for current project as needed

Vendor Drawings
• Receive and/or expedite vendor drawings submitted for approval by vendors as in instructed in P.O.
• Logs, Route and/or expedite drawings to project engineering/SFE staff for comments and disposition
• Return documents to Vendor with proper disposition to vendors with transmittal
• Maintain report detailing complete schedule of drawing distribution
• Responsible for ensuring that all drawings are issued in the time frame allowed per the construction schedule
• Notify responsible party if problems are encountered

In-house Drawings
• Reproduce and transmit drawings to vendors and project staff
• Maintain transmittal log
• Maintain hard copies of all drawings for project staff use
• Support Project staff locating drawings for current and/or previous projects as needed
• Support Site Teams locate drawing and forward to site


Qualifications:

Candidate must be proficient in Microsoft Word, Excel and Access. Must have general knowledge of construction, equipment, equipment tagging, and industry terminology. Being a self-starter, capable or working independently on multiple projects concurrently is an asset.

5+ years of Strong Administrative/ Secretarial experience with some oil & gas industry knowledge.
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