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  • Job reference: RMS0132160

Document Controller

  • Sector: Oil & Gas
  • Location: Malaysia
  • Job type: Contract
  • Date posted: 05/02/2014
  • Time left:
    d h m s
This vacancy has now expired.
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The Company:
A leading oil & gas operating company working on upstream projects.

The Role:
IT Department

Document Controller
Maintain and support all Document Management activities for supporting operational and growing business requirements in order to support overall organizational goals and objectives. Those applications provide CPOC with effective and efficient ways in order to run our core exploration and production. The Head Infrastructure Management may delegate other responsibilities to the System Analyst as and when necessary to the benefit of the work.

Candidate will responsible for the operational management for the Tape Warehouse, Core Warehouse and Document Warehouse.
Candidate will assist in the Data Management function in ensuring that critical technical data are correctly captured, archived, catalogued, searchable and easily retrievable.
Coordinate and execute all activities in relation to the Documentation Control Procedures, including technical documents, drawings, tapes (and all related storage medias) and commercial correspondences.
To provide assistance and support to the Information Technology Team in all their Project Documentation and archiving requirements.
To maintain, update and execute workflows related to Document Control and to provide support to the team towards designing new workflows and/or updating existing workflows.
Input document data and to accurately capture warehouse activities into the standard registers ensuring that the information is accurate and up to date.
To ensure and maintain all documents under safe custody without any damage or deterioration with easy traceability and audit trail. This entails close working arrangements and communications with all parties especially the warehouse vendors.
Generate the various document control reports as required.
Any other tasks as per assigned by the Section Head.

Essential Skills / Qualifications:
Minimum Degree in Business Studies / Information Technology / Computer Science / Management with a minimum CGPA of 2.6 from a recognized university and hold a minimum of 2 years experience.Candidate with Diploma qualifications with a minimum of 6 years of relevant experience will also be considered.
Have a minimum of 2 years experience in Document Control and/or Data Management role.
Excellent command in written and spoken English and Bahasa Malaysia. Additional language proficiencies will be an advantage.
Experience in the development and implementation of Standards, Operational Procedures and guidelines to support operational processes.
Have good planning, organizational skills and excellent customer service attitude.
Knowledge in use of spreadsheets, database, word processing and selected job specific software.
Ability to keep clear and accurate records and reports.
Ability to organize work load and to manage a filing methods and management techniques.

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