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  • Job reference: RMS0139856

Document Controller

  • Sector: Oil & Gas
  • Location: Trinidad and Tobago
  • Job type: Contract
  • Date posted: 28/04/2014
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The Role:
• Ensure the effective application of the Project document management processes, procedures, coding standards and tools and their reference to GPO standards
• Responsible for oversight and assurance that Contractor document control function conforms and delivers to the client's standards for content, completeness, quality and schedule
• Support and assure execution of information handover to Operations (or other specified recipient)
• Responsible for maintaining integrity of the Electronic Document Management System (EDMS)
• Ensure provision of an accurate and unbiased view of project information status to the Project in terms of accuracy, timeliness, quality, and to inform the PMT on matters of progress and any problems
• Support Project in responding to Project queries and status requests
• Develop and maintain interfaces with key project stakeholders
• Serving as a point-of-contact for the project team and operating asset team for the management of project documentation and the supporting applications
• Deliver efficient, effective and secure management of drawings and documents that includes document capture, handling, coding, updating, distribution, and oversight of access control permission to various groups and teams in line with agreed Project business rules and utilizing agreed EDMS
• Maintain document registration, security (confidentiality), archiving and disposal procedures
• Manage the document Register, ensuring that it is accurate and useful for progress reporting etc.
• Issue document numbers

Essential Skills / Qualifications:
• Evidence of advanced computer skills training from a reputable institution
• Relevant professional experience gained from at least one job role related to engineering and supplier document management on projects or business assets (ideally Operator based with full lifecycle experience)
• Excellent communication and influencing skills, across the whole project irrespective of seniority, organizational or contractual boundaries
• Experience using electronic document management systems for controlling and reporting project data
• Experience working with large engineering organizations and performing effectively in a multi-disciplinary, multi-cultural environment
• Experience & IT skills working with the interfacing of electronic systems
• Strong commitment to HSSE
• High level of self-motivation

Desirable Skills / Qualifications:
The position will be based in Trinidad and initially will be for a period between 12 months.
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