Accessibility Links
  • Job reference: RMS0162613

Document Controller

  • Sector: Oil & Gas
  • Location: Baku
  • Job type: Permanent
  • Date posted: 17/11/2015
  • Time left:
    d h m s
This vacancy has now expired.
Send jobs like this to my email    What's this?
The Role:
Only candidates who already have the rights to work in Azerbaijan will be considered for this role

Set up and maintain projects master document registers on prescribed software;
• Interface with Planners and other disciplines,
• Liaise with and support the project teams on all aspects of document control,
• Manage and record the throughput of all project documentation from internal departments,
clients and suppliers,
• Compile reports as required by the project teams,
• Upkeep of project Database Management System and liaise with IT service supplier,
• Update of Electronic Data Base Management on regular basis for access of latest data all across the locations including other design offices and site etc.,
• Maintain electronic and hard copy, current and superseded documentation,
• Distribution of incoming and outgoing drawings/documents/correspondences as per the project distribution matrix,
• Distribution of subcontractor/vendor documents for discipline review and return the documents to the vendor/subcontractor through transmittals and distribution,
• Interface with vendors and subcontractors for receipt of subcontractor/vendor documents, subcontractor/vendor document numbering and method of submission of vendor data,
• Creation of transmittals as per client/project requirements and deliver to the client through the agreed platform for exchange of data,
• Advise Client, Subcontractor, Project Manager and Team Members, the status of documents and comments internally and externally,
• Maintain a high level of understanding of document control archiving processes, Maintain the s~rity and confidentiality of archiving system,
• Filing and archival of all project documents,
• Advise and assist users in using/working on database system efficiently,
• Follow the Company's QHSE policy and regulations in all work under responsibility, Implementation and improvement of Document and Data Control Procedures, Co-ordinate with site and other offices in project database management,
• Assist with the final project documentation handover in conjunction with contractor and other departments including the archiving processes as and when appropriate,

Essential Skills / Qualifications:
• Bachelor's Degree in Information Management, Business Administration or relevant disciplines
• 5+ years of significant DC experience (Oil and Gaz)
• Experience related to engineering document management on projects with a focus on the construction and handover phases of the projects
• Experience working with contractor organizations and performing effectively in a multidisciplinary, multi-cultural environment.
• Skilled in database administration and relevant software for DC control
• Good communication and influencing skills with the ability of meeting deadlines and managing priorities
Similar jobs
Gary Chapman
Project Engineer - Piping Location Algeria Duration 12 months+ The Role: 1. Management of projects through the phases...
Senior Project Manager Location Malaysia Duration perm The Role: Skill / Attributes / Competencies * The SENIOR...
Simon Thorne
Group Engineering Manager Location London Duration ongoing The Role: The Role * The Group Engineering Manager is a...

Back to Top

By clicking "Save" you consent to
receiving matching jobs based on the
job/page you are viewing by email from
Fircroft, as detailed in our privacy policy
Fircroft would like to keep you up to date with our current vacancies and latest company updates via email. Occasionally Fircrofts marketing may contain 3rd party or affiliate information, however we will not share your personal data with any 3rd parties without your consent. From time to time, we might contact you to get your views on the service you have received. To help you get the best out of Fircroft, we may personalise them based on your location and how you use
Fircroft would like to keep you up to date with the latest company updates and vacancies via SMS / Text messages
Your consent options above means that Fircroft cannot contact you about any new or alternative career vacancies. If you want Fircroft to only contact you about the role(s) you have applied for please continue, however if you would like to be considered for other positions please allow us to contact you by changing one or more of the above consent.