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  • Job reference: RMS0170333

Document Controller

  • Sector: Oil & Gas
  • Location: France - Other
  • Job type: Contract
  • Date posted: 10/08/2016
This vacancy has now expired.
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The Company:
Our Client is a major Operator.
We are looking for a Document Controller in order to work on a revamping project in South of France.

The Role:
Under the supervision of the PSCM and Project Service Manager, the Document Controller will bring her/his expertise and experience to maintain and optimize the existing Project documentation process allowing recording, collecting, storing and tracking all Projects related documents in project database: layout, drawings, selected content, images, procedures and references, technical specification, change Orders, correspondence, issued during all the project phases.

The Document Controller shall handle and complete the existing document architecture.
The Document Controller controls the M.D.R (Master Document Register).
She/he understands and guarantees the application of the numbering specification “in-house” and “external” (by Contractors).
She/he develops electronic filing and archive system and technical library for easy to issuance, storage, retrieval and management of documents to internal and external customers.
One folder per document to be created by Document Controller where native and pdf versions, comments and successive revisions are filed.
The Document Controller is notably in charge of :
1. implementing a process of Documents Review by Aquarius Project Team:
- assignment to each document of a focal point from Project Team in charge of reviewing and approving the documents modification,
- communication (email or other way) and reminders to guarantee the accomplishment of the contractual deadlines agreed with Contractors
2. implementing a process of communication with Contractors: collecting all comments from Aquarius project team and email to Contractors communicating also the next revision index
The Document Controller tracks and issues warnings since the Contractors do not submit the revised version as per the agreed dates.
Progress index shall be set up in collaboration with Aquarius Planning Engineer and measured regularly by Document Controller.
To fulfil her/his duty, the Document Controller shall interact with the Operator expert Engineering team, the Contractors, the Planning and Cost Engineer.
The Document Controller participates actively to the Bid package preparation whenever required: collect of the documents constituting each bid package and provides full admin support to the Team (undertaking any other ad hoc project/duties assigned).

Another part of her/his role consist in enhancing the Project Information Strategy (data and document management, applications and infrastructure) ensuring data captured and fully completed before handover to Maintenance and Operations. She/he will work closely with Maintenance and Operations in order to prepare and develop an efficient information transition.
It implies implementation of best practices and alignment of defined policies and processes (Management of change, weekly meetings, monthly reports…)

Essential Skills / Qualifications:
Senior 5-10 years of experience with 3 years confirmed in Document control

Desirable Skills / Qualifications:
Possess good knowledge in document control and management processes and standards and ISO standards
Pleasant personality, with good written and verbal communication and interpersonal skills
Mature, proactive, take initiative and well organized
Systematic and able to work under pressure
Meticulous and able to follow through with tasks promptly
 Able to work independently as well as in a team
 Proficient in MS Office applications (Excel, Words and Powerpoint) is a must and knowledge in using document control software is advantageous
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