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  • Job reference: RMS0124484

Document Controller - SURF-OLS

  • Sector: Oil & Gas
  • Location: Ile-de-France - Other
  • Job type: Contract
  • Date posted: 11/04/2013
  • Time left:
    d h m s
    (18/04/13)
This vacancy has now expired.
The Role:
The SURF - OLS Document Controller will:

Scope on OLS:
Be fully in charge of Correspondences management and follow up, providing reference, updating related register, and recording files in CPY EDMS chasing up Sender whenever necessary to obtain a satisfying up to dated database (LET, MOM, WRE, MRE, MEMO, TQR, DER), and providing reports on correspondence when required (Weekly basis).
- Support on pdf problems with PRODOM (optimization of Acrobat Distiller when a document cannot be finalized at Leader/Approver stage, Review summary with CPY comments not properly located, miscellaneous issues linked to conflicts between Acrobat and PRODOM).
- Requested to produce reports on technical deliverables and to manage the technical documents flow in case of OLS DC absence.

Scope on SURF:
- Be responsible for the record and follow up of Technical Queries and SURF Package Derogations in PRODOM and corresponding registers,
- Ensure complete control of Final Documentation documents and provide comments into CPY EDMS on concerned documents when necessary,
- Record Final Documentation Indexes in PRODOM and provide comments related to electronic structure if necessary,
- Occasionally,will take over SURF Document Control for the management and reporting of documents workflow during her absences and vacations.

SURF / OLS:
- Will occasionally be in charge of MWS Contractor reviews follow up.

DC Project Team: Depending on the Project Team needs at the end of the Project, this position might be extended to Project Final Documentation chasing up and preparation for Project Handover at Project management Level (based in La Defense).

Activities :
1. (OLS) Responsible for OLS correspondences, QA records, Technical Queries and Package, referencing, recording, reporting, chasing and follow up in CPY EDMS and registers,
2. (OLS) Ensure support when problem on documents is found at review phase,
3. (SURF) Responsible for Technical Queries and Package Derogations recording, management and follow up in CPY EDMS and registers,
4. (SURF) Will provide assistance to SURF DC for all control and records related to Final Documentation,
5. (SURF) Will provide reports concerning the SURF Final documentation when required
6. (SURF +OLS) Will support the SURF/OLS team in EDMS use whenever required
7. Will take over SURF / OLS DC when needed (technical documentation management in CPY EDMS and reporting)
8. Will be in charge of MWS documents flow whenever needed.

Observations :
Position based in Suresnes, France; Possible delocalization in La Défense at the end of the Project
Missions in Hoofddorp (The Netherlands) at OLS facilities whenever required and Missions in Monaco whenever required

Essential Skills / Qualifications:
Good document control and management knowledge bases and understanding
Good practice of PRODOM (DOCUMENTUM) or equivalent EDMS
English fluent

Good working knowledge of documents and data control (Final documentation control),
Ability to work within a Project Team environment,
Be flexible enough to support any Package DC leaders whenever required
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