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  • Job reference: RMS0104479

Document Controller - Thai Nationality

  • Sector: Commercial
  • Location: Thailand
  • Job type: Contract
  • Date posted: 13/01/2012
  • Time left:
    d h m s
    (13/02/12)
This vacancy has now expired.
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The Role:
General Role Description :-
• Develop and maintain Document Management procedures and Document Control System.
• Coordinate and work closely with clients and within Geomatic group to ensure the flow of documents in a timely manner.
• Ensure document status and progress measurements are accurate for project reports.
• Maintain the Reporting system used to access reports spatially from an ArcGIS environment.
• Coordinate with the QPAC section to transfer data requirements to / from offshore servers, offline hard drives to office internal server.
• Provide support to Operations Coordinator as required.
Responsibilities :-
• Assemble and make all document transmittals.
• Maintain a complete repository of all current project documents (Hard copy and electronic)
• Maintain a complete archive of all project documents in order to make it easy to retrieve from the warehouse
• Ensure proper document including maps & charts distribution to all project participants as determined by overall project distribution list.
• Manage all document planned and actual submittal dates for each type of submittal
• Ensure all project numbering is in conformance with project specification requirements.
• Maintain a Master Document Register
• Maintain the Geomatic Operations Intranet content and ensure that data and documents are valid and up to date.
• Administer access to shared drive and maintain email distribution list.
• Manage day-to-day request of the data and documents, be able to prioritize

Essential Skills / Qualifications:
Requirements :-
• Experience/Technical Skills 2-3 years experience in the oil & gas industry Document Management.
• Experience in document control and document control software (QDMS is an advantage)
• Understanding and experience managing data in MS Access is an advantage
• Working knowledge of MS Office to a high level of proficiency, capable of creating and manipulating spreadsheets to an experienced level and understanding pivot tables etc
• Working knowledge of Adobe Acrobat including electronic commenting, security settings and creating PDF files from MS Office software and from scanners (with/without OCR).
• Knowledge of electronic management systems & collaboration tools such as Intranet, Network shared folder.
• Good written and spoken communication skills (English essential) and organizational skills.
• Creative and Initiative – be able to come up and accept new ideas or changes
• Positive thinker and be able to react with problems without guidance but dare to seek h
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