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  • Job reference: RMS0100463

EDMS Administrator

  • Sector: Engineering
  • Location: Ohio
  • Job type: Contract
  • Date posted: 04/10/2011
This vacancy has now been filled but please feel free to use the links below to send us your CV or view similar jobs.

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The Role:
The Citadon Administrator is responsible to support the functionality of the Citadon system including the filing structure, group assignment, user assignment, attribute setup, reporting, work flow processes, data integrity, training and user support. The position will also fill in as the PIM Lead for the Program Management Team as workload requires

Essential Skills / Qualifications:
Performs the role of Citadon Administrator for the Information Management function on a project.

Daily Administration responsibilities include:
Creating users accounts in Citadon EDMS
Configure users group and roles
Adding/modifying/verifying group assignments
Monitoring workspaces and folders security settings according to the project work flow process and procedures
Create and define custom attributes according to the BP TRP Document numbering procedure
Answering email questions to Citadon Helpdesk
Supporting Citadon Helpline ( password resets, configuration and Citadon server issues)
Running Citadon Reports for the BP management
Assisting users with CitadonCW installation
Work flow processes
Develop Distribution Groups for project distribution according to the distribution matrix

Responsible for creation of guides, manuals and functional specifications for the developers/users and carried out throughout the project lifecycle.

Responsible for coordinating and co

Desirable Skills / Qualifications:
Functional Requirements
High School Graduate (minimum). Engineering degree (Bachelors) or higher tertiary education preferred.
Experience with administration and use of EDMS (Electronic Document Management System)
IT Experience or degree preferred.
Strong organizational skills
Strong knowledge of Company standard software applications. These applications include: MS Word, MS Excel, the EDMS system, PowerPoint, Lotus Notes, CAD viewers, scanning software and Adobe Acrobat Writer
Knowledge of the English language in writing and in speech.
4 Years of experience in document handling. Experience with handling of electronic CAD files, and standard file formats including DOC, XLS, DWG, DGN, PDF, TIF. The viewing, printing and plotting as required of these files
Reliable performance and attendance
Creative thinker
Flexible in handling project assignments and schedules
Able to handle the movement of papers, packages and books weighing up to 10 lbs
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