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  • Job reference: RMS0151911

Events Coordinator

  • Sector: Commercial
  • Location: Crewe
  • Job type: Contract
  • Date posted: 16/12/2014
This vacancy has now expired.
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The Company:
Is a leading Automotive manufacturer with a reputation for outstanding quality the world over. With demand increasing and an upturn in production, there is a need to bring further skills into the business to deliver on current and future projects.

The Role:
MAIN GOALS AND OBJECTIVES

Support the department manager in the delivery of the 2015 Worldwide Dealer Conference taking place in March 2015, ensuring successful event execution and appropriate delegate experiences. Ensure alignment to Brand and consistency in the standard of group representation at the event. Coordinating a cross functional team to ensure careful planning, organisation and implementation of the event.

MAIN RESPONSIBILITIES

- Responsibility for ensuring appropriate brand and product representation at the event and maintaining brand standards to ensure appropriate delegate experience.

- Working with key stakeholders (Agency, Regional Team, Dealer Transfer) to ensure the effective and timely communication of the events to internal and external audiences. This includes pre, during and post event communication.

- Working with the Live Events Manager on the overall coordinating of the operational elements of the event and ensuring full integration of the wider events team:
- Maintenance and distribution of critical path document.
- Facilitating cross functional meetings.
- Preparation of event specific briefing communications.
- On site coordination of wider event team and suppliers.
- Working with relevant departments to ensure all logistical requirements are in place.

- Day to day communication with suppliers.
- Ongoing liaison and facilitation of all communication forums.
- Performance management throughout the contracted period.

- Responsibility for implementing a control process to support management of Event budgetary expenditure in line with Global Purchasing and Finance / Accounts systems and processes.

SKILLS & EXPERIENCE

- Excellent Organisation and Project Management skills.
- Strong Communication skills – ability to work with others, relationship building.
- Ability to work effectively under pressure and to strict deadlines.
- Knowledge and experience of managing large events and projects.
- Demonstrable experience of managing agencies.
- Experience within a marketing function preferred.
- Experience of dealing with regional teams preferred.
- Experience of budget management desirable.

PRACTICAL & TECHNICAL KNOWLEDGE

- Confident in using Microsoft Office: Word, Excel & PowerPoint.
- Basic knowledge of current Bentley product portfolio.
- Knowledge of SAP advantageous.
- Awareness of relevant working time regulations.

QUALIFICATIONS

- Graduate Calibre or equivalent
- Second language preferred but not essential (German, Mandarin)
- Marketing qualification desirable but not essential
- Current driving licence

**NOTE**

- The role requires ad-hoc out of hours working from time to time.
- The role may necessitate overnight stay at event location and a flexible working approach to accommodate job function.
- A global role based within the UK head office.
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