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  • Job reference: RMS0159736

Events Project Co-ordinator

  • Sector: Commercial
  • Location: Crewe
  • Job type: Contract
  • Date posted: 05/10/2015
  • Time left:
    d h m s
    (12/10/15)
This vacancy has now expired.
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The Company:
Is a leading Automotive manufacturer with a reputation for outstanding quality the world over. With demand increasing and an upturn in production, there is a need to bring further skills into the business to deliver on current and future projects.

The Role:
MAIN GOALS AND OBJECTIVES

Support the Dealer Academy in the delivery of the global training programmes to provide a platform for the launch of new product, promotion of existing products and reinforcement of brand awareness and positioning through providing appropriate customer experiences. Providing central coordination across functional teams to ensure careful planning, organisation and implementation of events. Ensure alignment to Brand CI and consistency in the standard of company representation at all centrally organised events and transferability of best practice to regions and dealers.

RESPONSIBILITY/TASKS AND CUSTOMERS

1 Overall operational responsibility for coordinating events and ensuring full integration of the wider events team:
- Overall project tracking, management of plan and escalation of issues
- Preparation of event specific briefing communications
- Management and control of all logistical requirements, including completion of event-related administrative tasks
- On site (event) management of wider event team and suppliers
- Maintenance and distribution of critical path document
- Facilitating cross functional meetings

2 Working with key stakeholders (internal comms, CRM, dealer transfer and PR) to ensure the effective and timely communication of events to internal and external audiences. This includes pre, during and post event communication.

3 Day to day management of suppliers.
- Facilitating initial tender process and preparation of relevant documents
- Appointment of supplier and establishment of SLAs
- Ongoing liaison and facilitation of all communication forums
- Performance management throughout the contracted period

4 Responsibility for implementing a control process to support management of Event budgetary expenditure in line with Global Purchasing and Finance / Accounts systems and processes.

5 Support the adherence to brand and product representation at all events and maintaining brand standards. Aligned to launch strategy and compliance with the relevant processes.

SPECIFIC INFORMATION FOR ROLE

Supporting the delivery of the annual calendar of activities agreed at the outset of the Planning Round

Essential Skills / Qualifications:
Excellent Organisation and Project Management skills
Strong Communication skills – ability to work with others, relationship building
Ability to work effectively under pressure and to strict deadlines
Knowledge and experience of managing large events and projects
Demonstrable experience of managing agencies
Experience within a marketing function preferred
Experience of dealing with regional teams preferred
Experience of budget management desirable

Desirable Skills / Qualifications:
Graduate Calibre or equivalent
Second language preferred but not essential (German, Mandarin, French)
Marketing qualification desirable but not essential
Current driving licence
Confident in using Microsoft Office: Word, Excel & PowerPoint
Knowledge of SAP advantageous
Awareness of relevant working time regulations
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