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  • Job reference: RMS0113720

Executive Administrative Assistant

  • Sector: Commercial
  • Location: Calgary
  • Job type: Contract
  • Date posted: 26/07/2012
This vacancy has now expired.
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The Company:
Our client, a major owner/operating company, seeks expertise for mega-projects in Canada.

This opportunity is open to Canadian Citizens and Permanent Residents only.

The Role:
• provide day-to-day support to the Major Projects Business Director
• take meeting minutes, assemble and distribute as required by the Business Director
• arrange ergonomic assessments and ensure all requirements are ordered and provided
• ensure all requirements from ergonomic assessment are ordered and provided
• update staff database and directory with group changes, as needed
• request client drive mapping exceptions
• prepare and submit expenses for Business UnitsTeam; arrange meetings including: book meeting rooms, book conference calls and ensure necessary equipment is available and order catering as requested; arrange travel bookings; prepare and submit business card/stationary orders for group members; perform clerical and general office duties, record and file maintenance, mail distribution, and telephone reception; assist with business events as necessary;
• prepare presentations as required
• maintain and update business logs
• other tasks as requested

Essential Skills / Qualifications:
• Take accurate meeting minutes
• Attention to detail
• Superior command of English language both written and oral
• Knowledge of engineering technical terminology
• Minimum of five years of technical document control experience in the oil and gas industry
• Knowledge of document control in the oil and gas industry
• Proficient with MS Office Suite and Adobe Acrobat Professional
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