Accessibility Links
  • Job reference: RMS0146976

Executive Assistant- aviation operation

  • Sector: Oil & Gas
  • Location: Melbourne
  • Job type: Contract
  • Date posted: 02/09/2014
  • Time left:
    d h m s
This vacancy has now expired.
Send jobs like this to my email    What's this?
The Company:
Our clients is a global group of energy and petrochemical companies with an aim to meet the energy needs of society, in ways that are economically, socially and environmentally viable, now and in the future.

The Role:
An exciting opportunity arising: An experienced Executive Assistant to the operations Manager of the Major airport

Performs diverse secretarial work of an administrative nature, which requires discretion and confidentiality; Provides assistance to the executives in a variety of administrative matters within the scope of the department function; Works with minimal instruction or supervision and is expected to exercise considerable judgment and initiative in the performance of job responsibilities.

Main accountabilities:
 Performs a variety of general administrative duties.
 Prepares copies and performs distribution as requested.
 Maintains office supplies and equipment for the department.
 Coordinates office administrative support including communications systems, office supply acquisition, reproduction and printing services, general maintenance and repair requests, office security access.
 Greets visitors, answers phones, directs calls and takes messages.
Provides information and receives information concerning matters related to the executives.
 Maintains a holiday calendar for the department and assures that complete information is available for all matters.
 Coordinates travel arrangements as required and in accordance with Company policy.
 Establishes and organizes a variety of manual and automated recordkeeping files in accordance with established procedures.
 Maintains documents and records in appropriate files.
 Coordinates updates to department policies and procedures.
 Coordinates logs and verifies department invoices for payment, interacts with Accounts Payable and vendors concerning discrepancies.
 Codes invoices as required and obtains proper approvals prior to distribution.
 Processes expense reports; ensures that check requests have the required approvals to pass on to accounting for payment.

Essential Skills / Qualifications:
5+ years experience in a similar role
Excellent English, communication skills with the ability to compose, edits and proofread correspondence and reports.
Substantial knowledge of office practices and procedures including recordkeeping methods.
Computer literate with advanced skills in word processing and spreadsheet software in a Windows environment.
Possess interpersonal skills to interact effectively with personnel at all levels.
Able to handle multiple assignments simultaneously, meet deadlines.
Able to adhere to prescribed routines and practices.
High level of accuracy and attention to detail.
Similar jobs
Sylvanna Berkowitz
Project Controls Lead I Location Baytown, Texas Duration 24 months The Role: Lead overall cost control effort for portfolio of...
Project Controller (Intermediate) Location Charleston, West Virginia Duration 1 year The Role: Core Responsibilities: - Provide active cost...
Ben Edwards
Supply Chain Assistant Location London Duration long term The Role: Job Title: Supply Chain Assistant Department:...

Back to Top

By clicking "Save" you consent to
receiving matching jobs based on the
job/page you are viewing by email from
Fircroft, as detailed in our privacy policy
Fircroft would like to keep you up to date with our current vacancies and latest company updates via email. Occasionally Fircrofts marketing may contain 3rd party or affiliate information, however we will not share your personal data with any 3rd parties without your consent. From time to time, we might contact you to get your views on the service you have received. To help you get the best out of Fircroft, we may personalise them based on your location and how you use
Fircroft would like to keep you up to date with the latest company updates and vacancies via SMS / Text messages
Your consent options above means that Fircroft cannot contact you about any new or alternative career vacancies. If you want Fircroft to only contact you about the role(s) you have applied for please continue, however if you would like to be considered for other positions please allow us to contact you by changing one or more of the above consent.