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  • Job reference: RMS0113432

Executive Assistant

  • Sector: Commercial
  • Location: Vancouver
  • Job type: Contract
  • Date posted: 20/07/2012
  • Time left:
    d h m s
    (27/07/12)
This vacancy has now expired.
The Role:
The Executive Assistant is accountable to the ACM and will be responsible for maintenance of the executive’s scheduling including coordination of travel and meetings. The Executive Assistant will act as the primary contact for the executive in screening meetings, calls and email traffic.

Responsibilities:

• Assist in the establishment of a fully functioning office in Vancouver
• Manage the ACM's calendar with particular emphasis on proactive planning as well as change and flexibility to accommodate ever-changing needs
• Manage E-mail/correspondence for ACM by reviewing and identifying critical areas requiring attention
• Ensure that ACM is prepared for all meetings and events
• Complete ACM complex travel arrangements
• Assist with other executives’ on an as needed basis
• Prepare expense reports in a timely manner
• Provide accurate word-processing support by composing and/or editing a variety of documents. This includes many highly confidential correspondence, memoranda, contracts and proposals.
• Assist in the coordination of all local meetings and assist visiting BG Execs local requirements
• Maintain and update contacts database
• Handle personal requests as directed
• Special organizational and research projects as directed
• Build and maintain excellent relationships and communications with team members and staff

Essential Skills / Qualifications:
• Minimum 5 years of experience working in a similar role within an organization.
• Must be flexible and able to deal with rapidly changing priorities - act quickly and respond to executive’s needs and requests in a timely manner.
• A never ending CAN DO and positive attitude
• Knowledge of organizational policies and general business procedures
• Be pro-active, creative and have the ability to stay one step ahead
• Work independently and be a team player
• Strong proficiency and advanced experience with MAC and Microsoft Office for MAC (Word, Excel, PowerPoint)
• Excellent written and oral communication skills.
• Be extremely detail-oriented, checking accuracy of work and providing consistent follow-up
• Be effective at problem solving/trouble-shooting through accessing company resources

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