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  • Job reference: RMS0138335

Executive Assistant

  • Sector: Commercial
  • Location: Vancouver
  • Job type: Contract
  • Date posted: 19/02/2014
This vacancy has now expired.
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The Company:
Our client, a major Oil & Gas operator, is seeking an Executive Assistant to join their team in downtown Vancouver.
This position is backfilling a medical leave and is expected to initially last 2-3 months. Potential for extension or transition into another role is possible.

The Role:
• Assist in the establishment of a fully functioning office in Vancouver
• Manage the ACM's calendar with particular emphasis on proactive planning as well as change and flexibility to accommodate ever-changing needs
• Manage E-mail/correspondence for ACM by reviewing and identifying critical areas requiring attention
• Ensure that ACM is prepared for all meetings and events
• Complete ACM complex travel arrangements
• Assist with other executives’ on an as needed basis
• Prepare expense reports in a timely manner
• Provide accurate word-processing support by composing and/or editing a variety of documents. This includes many highly confidential correspondence, memoranda, contracts and proposals.
• Assist in the coordination of all local meetings and assist visiting Client's Execs local requirements
• Maintain and update contacts database
• Handle personal requests as directed
• Special organizational and research projects as directed
• Build and maintain excellent relationships and communications with team members and staff

Essential Skills / Qualifications:
• Minimum 5 years of experience working in a similar role within an organization.
• Must be flexible and able to deal with rapidly changing priorities - act quickly and respond to executive’s needs and requests in a timely manner.
• A never ending can do and positive attitude
• Knowledge of organizational policies and general business procedures
• Be pro-active, creative and have the ability to stay one step ahead
• Work independently and be a team player
• Strong proficiency and advanced experience with MAC and Microsoft Office for MAC (Word, Excel, PowerPoint)
• Excellent written and oral communication skills.
• Be extremely detail-oriented, checking accuracy of work and providing consistent follow-up
• Be effective at problem solving/trouble-shooting through accessing company resources
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