Accessibility Links
  • Job reference: RMS0138423

Executive Assistant

  • Sector: Commercial
  • Location: Darwin
  • Job type: Contract
  • Date posted: 21/02/2014
This vacancy has now been filled.

Click one of the boxes below to view similar jobs or send us your CV.
Send jobs like this to my email    What's this?
The Company:
Our Client is an International Company involved in the supply of Energy globally. Their Operations cover Exploration, Production and Downstream and at present they have projects in over 25 Countries worldwide.
In Australia they are involved in one of the Country's largest LNG Projects, including both Gas and Condensate which is currently in Execution Stage.

The Role:
A new opportunity has arisen for an Executive Assistant to assist the Deputy Director based in Darwin.

Responsibilities will include:
- Support/Assist Onshore Deputy Project Director (DPD) for day-to-day activities as an in-charge of administration assistants
- Maintain schedules and calendars for DPD
- Organise internal and external meetings for Project Management Staff
- Arrange business travel domestic/international and manage expenses as well as reconciliation for credit card
- Ensure the appropriate filing and referencing of all documentation of Project Management Staff
- Assist in the preparation of ad hoc reports/tasks as required
- Attend meetings, coordinating meetings including booking of rooms, room preparation as well as slide preparations
- Assist and coordinate the development (includes typing, formatting, scanning, copying) of all Project Management documentation, e.g. procedures, correspondence
- Take, type and distribute minutes of meetings
- Organise internal and external events
- Liaise with other departments coordinating/assisting tasks/obtaining signatories
- Liaise with external contacts
- Communicate verbally and in writing to answer inquiries and provide information
- Assisting in the input, processing, data management, monitoring and reporting of Project Management activities
- Establish and maintain document control records as per the company policy
- Update documents/reports as required
- Manage/process project correspondence (incoming/outgoing letters)
- Assist Executives/management to visit on Site

Essential Skills / Qualifications:
Essential Requirements:

To be considered for this role you will hold at least a year 10 completion certificate (degree preferable) and have demonstrated knowledge and experience in the following:
Advanced Microsoft Office skills
Previous Project experience
Previous experience as a secretary or admin preferably in the Oil and Gas industry
Similar jobs
Administration Assistant Location Muswellbrook, New South Wales Duration 1 month One Key Resources, part of the Fircroft Group...
Camp Section Head Location Iraq Duration permanent The Role: Monitors the overall supervision of camp services...
Shannon Archer
Administrator (MS Visio) Location Brisbane, Queensland Duration 1 month As an Administrator, reporting into the Sales Manager within...

Back to Top

By clicking "Save" you consent to
receiving matching jobs based on the
job/page you are viewing by email from
Fircroft, as detailed in our privacy policy
Fircroft would like to keep you up to date with our current vacancies and latest company updates via email. Occasionally Fircrofts marketing may contain 3rd party or affiliate information, however we will not share your personal data with any 3rd parties without your consent. From time to time, we might contact you to get your views on the service you have received. To help you get the best out of Fircroft, we may personalise them based on your location and how you use
Fircroft would like to keep you up to date with the latest company updates and vacancies via SMS / Text messages
Your consent options above means that Fircroft cannot contact you about any new or alternative career vacancies. If you want Fircroft to only contact you about the role(s) you have applied for please continue, however if you would like to be considered for other positions please allow us to contact you by changing one or more of the above consent.