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  • Job reference: RMS0160522

Executive Assistant

  • Sector: Commercial
  • Location: London
  • Job type: Permanent
  • Date posted: 28/08/2015
  • Time left:
    d h m s
    (14/09/15)
This vacancy has now expired.
The Company:
Our Client is a leading Oilfield Services Company

The Role:
Job Summary:

Provide personal administrative support and assistance to executive staff.

Essential Responsibilities and Duties:

• manage and maintain executives' schedules, appointments and travel arrangements (including visa applications)
• arrange and co-ordinate meetings and events
• prepare and edit correspondence, communications, presentations and other documents
• design and maintain databases
• complete and submit expenses for executives
• record, transcribe and distribute minutes of meetings
• monitor, screen, respond to and distribute incoming communications
• answer and manage incoming calls
• receive and interact with incoming visitors
• liaise with internal staff at all levels
• interact with external clients
• co-ordinate project-based work
• order office supplies, gifts, awards
• fire officer

Essential Skills / Qualifications:
Education:

• Minimum Bachelors degree
• Foreign language (French/Spanish/Arabic) an advantage

Experience:

• at least 3 years experience providing support at a high level
• proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite
• knowledge of standard office administrative practices and procedures



Key Competencies:

• organizational and planning skills
• communication skills
• information gathering and monitoring skills
• problem analysis and problem solving skills
• judgment and decision-making ability
• initiative
• confidentiality
• team member
• attention to detail and accuracy
• adaptability

Behaviour:

Visible and accessible: is visible, approachable and available to employees
Trustworthy: establishes a relation of trust with employees, adherence to commitments and maintains confidentiality
Responsive: commits to keep employees and managers informed of status of queries, issues or concerns and follow
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