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  • Job reference: RMS0148052

Executive Assistant (Maternity Cover)

  • Sector: Automotive
  • Location: Gaydon
  • Job type: Contract
  • Date posted: 28/10/2014
This vacancy has now been filled.

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The Company:
A luxury Automotive OEM based in the West Midlands. After continued growth & success there are a number of new exciting engineering projects underway and we currently have requirements for experienced engineering professionals.

The Role:
To provide professional, proactive executive level support to the Executive/Directors inclusive of secretarial and administrative service to ensure executives are fully supported in discharging professional, statutory and operational duties. This role requires the Executive Assistant to work effectively to ensure the delivery meets and wherever possible exceeds expectations.

Key Responsibilities & Tasks
• Work closely with the Executive/Directors to understand key objectives and confidential, strategic priorities at corporate level.
• Provide direct assistance to the Executives/Directors in the support and discharge of executive duties, exercising judgement and taking decisions under delegated authority and as agreed with the Executive/Director.
• Provide day to day secretarial support and management of correspondence; emails, letters, production of minutes, reports and presentations relating to the day to day responsibilities of the Executive/Director.
• Prepare monthly communications and reports on behalf of Executive/Director.
• Act as a focal point for contact/communication for the Executive/Director’s direct reports and departments, customers, clients and other employees, filtering as many messages as possible and proactively handling matters as agreed with the Executive/Director.
• Assist with the preparation of all documents requiring the attention of the Executive/Director.
• Proactively manage the Executive/Director diary, setting up meetings, maintaining contact databases, arranging UK and International travel for and on behalf of the Executive/Director and when required their teams, hotel bookings, travel itineraries etc.
• Proving back up material to direct reports/employees as appropriate having due regard to the confidentiality surrounding sensitive matters.
• Pro-actively using awareness of the expertise available to the Executive/Director’s direct reports from within the company to assist in responding to queries.
• Working in close harmony with other Executive PA’s/PA’s in dealing with corporate support matters, especially in efficient holiday and other absence management within the Executive team.
• Identifying and implementing improvement to work practices and standards to ensure work is carried out by the most effective methods.

Essential Skills / Qualifications:
• Recognised Secretarial or Administrative qualifications to HNC/A level/NVQ level 3 or 4 or equivalent is advantageous.
• Educated to Degree Level is desirable.
• Experience of working in a similar environment supporting Directors at Board Level is essential.
• Experience of working in a dynamic and changing environment.
• Computer literate with advanced knowledge and use of Microsoft Office Applications, including Word, Excel, PowerPoint.
• Other IT application awareness.
• Advanced knowledge of Time and Diary management.
• Excellent planning and organisational skills.
• Advanced interpersonal and communication skills with the ability to communicate with people at all levels internally and externally to the company.
• Good problem solving skills and number reasoning.
• Professional Manner.
• The post holder must be honest and demonstrable integrity and confidentiality.
• A self-motivated and reliable individual with flexibility and sensitivity.
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