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  • Job reference: RMS0144936

Executive / Personal Assistant

  • Sector: Oil & Gas
  • Location: Baku
  • Job type: Permanent
  • Date posted: 16/07/2014
  • Time left:
    d h m s
    (23/07/14)
This vacancy has now expired.
The Role:
“Only candidates who already have the rights to work in Azerbaijan will be considered for this role”.
•Manage and optimize the calendar of the VP Southern Corridor and other team members as required. •Prepare any materials for the upcoming appointments, meetings, conferences or external visits well in advance of the event. •Organise meetings and events for the VP Southern Corridor and team members, including meetings with high profile senior external stakeholders. Logistical responsibility for all meetings both internal and external (venue/room, issuing Agenda, inviting attendees and monitoring responses). •Arrange and complete all travel arrangements including hotels, taxis, cars, flights, currencies and visas. •Prepare business expenses for approval; manage invoices/requisitions. •Prepare and edit various documents in Word; prepare and edit presentation slides (PowerPoint); prepare and edit spreadsheets in Excel. •Manage settlement of visitors and new joiner induction and exit process, computer & phone set up, passes, business cards, local and site induction, distribution lists update, address list, assist with organisational chart changes, HSSE and DSE assessments, share knowledge of site and local procedures.

Essential Skills / Qualifications:
•University Degree •Fluent in English and Azerbaijani •IT-literate including experience of using standard productivity software (e.g. MS Outlook, MS Word, MS Excel and MS Powerpoint) •5+ years of administrative support experience •Proactive and resourceful
Fluency in English, strong verbal and written communication skills

Desirable Skills / Qualifications:
Experience supporting Senior/Executive management is desirable
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