Accessibility Links
  • Job reference: RMS0141022

Executive Secretary to VP Legal

  • Sector: Oil & Gas
  • Location: Baku
  • Job type: Contract
  • Date posted: 21/04/2014
This vacancy has now expired.
Send jobs like this to my email    What's this?
The Role:
As Executive Secretary to Vice President/Legal, your responsibilities will include but not be limited to:
• Providing a complete administrative service to the VP Legal and other Baku-based members of the Azerbaijan-Georgia-Turkey legal team:
• Manage and optimize VP’s schedule and resolve routine issues on the VPs’ behalf;
• Organize meetings/events – venue and room logistics, issuing agendas, inviting attendees, monitoring attendees responses.
• Instigate audio conference calls and Video Calls in advance and ensure equipment in good working order prior to upcoming meeting; may include negotiating contracts, setting up catering
• Booking all travel arrangements for VPs. Preparing detailed itineraries for each trip
• Liaison with internal and external customers: Act as the first point of contact for both internal and external visitors wishing to contact VP;
• Provide translation of correspondence and basic documentation and provide interpreter services when required
• May include maintaining web servers, utilizing Documentum, records storage, and file/archive storage systems
• Handle information of a confidential nature, ensuring all work is conducted on a strictly confidential basis, ensuring data protection;
• Initiate/draft/edit/translate correspondence for manager’s final approval;
• Optimize and maintain various office systems (e.g. filing, web pages, etc.)
• Performance management support of team metrics (KPI measurements/ tracking, intervention)
• Technical support for team members around software, network, printing/plotting, graphics (design, printing), computing solutions (hardware/software), and other computer-related processes.
• Processing of E-expense statements, POs, LVOs preparation.
• Accounting support (invoice processing, budget tracking)

Essential Skills / Qualifications:
Essential Education
University Degree
Essential experience and job requirements
• Minimum 2 years of experience in administration
• Advanced knowledge of Azerbaijani Language, both written and verbal
• Fluency in English, strong verbal and written communication skills
Other essential skills and knowledge
• Full range of top-class administrative skills, including organization, prioritizing, forward planning and general administration.
• Proactive and organized with a strong ability to forward plan and anticipate requirements

Desirable Skills / Qualifications:
User knowledge of following MS Office applications: Excel, Word, Power Point, Outlook.
• Strong verbal and written communication skills
• Highly flexible and adaptable, with strong inter-personal skills
• Supportive team working and networking skills
• Knowledge of client's systems and processes (e-expenses, time-writing)

Back to Top

By clicking "Save" you consent to
receiving matching jobs based on the
job/page you are viewing by email from
Fircroft, as detailed in our privacy policy
Fircroft would like to keep you up to date with our current vacancies and latest company updates via email. Occasionally Fircrofts marketing may contain 3rd party or affiliate information, however we will not share your personal data with any 3rd parties without your consent. From time to time, we might contact you to get your views on the service you have received. To help you get the best out of Fircroft, we may personalise them based on your location and how you use
Fircroft would like to keep you up to date with the latest company updates and vacancies via SMS / Text messages
Your consent options above means that Fircroft cannot contact you about any new or alternative career vacancies. If you want Fircroft to only contact you about the role(s) you have applied for please continue, however if you would like to be considered for other positions please allow us to contact you by changing one or more of the above consent.