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  • Job reference: RMS0138792

Facilities & Services Assistant

  • Sector: Oil & Gas
  • Location: Aberdeen
  • Job type: Contract
  • Date posted: 28/02/2014
This vacancy has now been filled.

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The Company:
Our Client uses its pioneering spirit to responsibly deliver energy to the world. This purpose transcends all of the clients operations. The Company conducts its business to return maximum value to shareholders while utilizing a wealth of knowledge and resources from its employees and acting responsibly in all communities in which it operates. With more than 30,000 employees, our Client works worldwide to consistently deliver top performance, value and to maintain the company’s global market

The Role:
•Respond to all business requests received in person, phone, or e-mail
•Raise required requisitions, service entries, goods receipts & appropriation requests in SAP
•Review & process FI monthly invoices in SAP
•Process of all (onshore)/Remote Sites (offshore) Invoices on a monthly basis
•Check & Prepare backup documentation for Finance for Aberdeen & TGT on a monthly basis
•Send Invoice request for split of buses to Finance on a monthly basis
•Deal with any C-bay issues/requests on a daily basis
•Carry out any Contract Manager duties for Wildhearts on a daily basis
•Liaise with the business & Wildhearts on any issues/requests for Stationery on a daily basis
•Liaise with the business & Printagraph on any issues/requests for Business Cards on a daily basis
•Liaise with the business and Whytes Coaches on any issues/requests on a daily basis
•Liaise with the business & FitNut on any issues/requests on a daily basis
•Deal with any furniture requests from the business
•Liaise with Claremont for any furniture requests, quotes or placing of orders
•Overall general Administrator for C-bay, Planet FM, Tririga, Workstation Safety Plus & Sharepoint
•Carry out Fire Marshall Duties as and when required
•Liaise with the F & S teams on a day to day basis and provide support when required
•Prepare weekly and monthly reports
•Maintaining of department databases
•Carry out supervisory duties for the Mailroom, Reception & Response Desk Staff
•Provide cover for reception/response desk when required
•Attend any necessary meetings/training courses
•Attend & chair weekly office moves meeting
•Liaise with the Business & Space Solutions on any office space requests
•General day to day Admin Duties for the department

Essential Skills / Qualifications:
Previous experience of using SAP
Administrative experience
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